Administrative Assistant 1

Join Russell Standard and work at the intersection of road preservation and asphalt science. From asphalt emulsions to specialty products, we create quality materials to solve almost any problem, as well as preserve existing roads with a range of treatments. This contributes to the building of safe, durable, and cost-effective roadways for communities across the US. In turn, these quality infrastructures help to connect goods and services with those who need them.  

Our products are great. But as a company, we know we are only as good as our people. Join our team and help move our communities and country forward. 

Position Summary

The primary role of the Administrative Assistant is to oversee: day-to-day operations for the corporate office, perform administrative tasks, provide support for corporate initiatives and to serve as the front line representative of the company.

 ESSENTIAL RESPONSIBILITIES:

• Performs reception duties by greeting visitors, answering phones, receiving and distributing faxes, handles incoming and outgoing mail, making copies, and various clerical duties required of the position.
• Serves as administrative support for department managers.
• Assist office staff with miscellaneous requests as need, i.e. help with large mailings, stuffing envelopes, stamping as needed.
• Assisting with correspondence, record keeping, scheduling, meeting material preparation, and meeting set up. 
• Ordering meals as needed for meetings and events.
• Maintains account and shipments with carriers (USPS, Fed Ex, UPS, etc.)
• Maintains inventory of office supplies, postage, and kitchen goods.
• Handles procuring of office supplies for all company locations.
• Assists Accounting and Human Resources with administrative tasks, on occasion as needed.
• Supports branding and social media as directed.
• Supports the company foundation and charitable efforts as directed.
• Supports company social activities as directed.
• Assists with data input into inventory systems for plant activity.
• Assists with reporting, dashboards and other internal communications.
• Other projects and responsibilities may be added at the company’s discretion.

 QUALIFICATIONS: 

 Education:                   

• High School diploma or equivalent, required. Associates degree or related education, preferred.
• Notary Public license, preferred, or willing to obtain.                                 

Experience: 

• Minimum of one (1) year administrative, clerical, or related experience, required.  
• Applicable use of various software packages such as MS Office Products, required.                                                

Skills:                                     

• Strong organizational skills.
• Ability to multi-task with frequent interruptions.
• Excellent customer service skills.
• Ability to maintain confidentiality.
• Self-motivated, ability to work independently.
• Attentive to detail and accuracy.
• Willingness to take on new tasks and challenges.
• Strong typing abilities.
• Process ownership and accountability.