Human Resources Generalist

SUMMARY

As a Human Resources (HR) Generalist at Russell Marine, LLC, the individual will play a pivotal role in supporting all facets of the HR life cycle. This includes talent management, organizational development, benefits administration, and ensuring compliance with governmental regulations. The is position’s responsibilities will span across various HR functions, providing comprehensive support to employees and management alike and will be instrumental in fostering a positive work environment, ensuring that HR processes run smoothly and efficiently.

JOB DUTIES AND RESPONSIBILITIES

• Handle employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff in a timely manner.
• Communicate regularly with Payroll regarding employee changes, ensuring accurate and timely updates.
• Perform regular reconciliation of benefit deductions to maintain accuracy and compliance.
• Manage employee records efficiently, including new hires and terminations in compliance with legal requirements.
• Ensure electronic benefit and personnel files are kept up-to-date, ensuring accurate and accessible records.
• Maintain and update I-9 forms and conduct regular audits to ensure compliance with federal regulations.
• Regularly report new hires and terminated employees and respond to employment inquiries from the Office of Attorney General (OAG) portal. Ensure court orders are in personnel files and regularly enter child support amounts into the payroll system.
• Enhance the Russell Marine team by participating in career fairs and ensuring a smooth onboarding process for new hires.
• Address claims and inquiries from unemployment agencies, ensuring accurate and timely responses.
• Oversee personal leave, FMLA, and ADA claims. Collaborate with the Risk & Compliance Coordinator to support employee on worker compensation claims as needed.
• Assist with annual open enrollment and ongoing benefits management, conducting regular audits to ensure accuracy.
• Conduct exit interviews and manage the termination process with sensitivity and professionalism.
• Provide verification of employment letters and forms.
• Perform other related duties as assigned.

REQUIRED QUALIFICATIONS

• Education: Must have a valid driver’s license. Bachelor’s degree in Human Resources or Business Administration.
• Experience: Three (3) years of experience with Human Resources in the construction industry.
• Knowledge/Skills/Abilities (KSA): Advanced knowledge of Microsoft Office and familiarity with common industry HRIS systems and comfortable learning new web-based applications. Strong written and verbal communication skills in English to effectively present information and respond to questions from managers, employees, and vendors. Ability to prioritize multiple assignments and complete work to articulated deadlines based on team needs. Demonstrate successful ability to build positive partnerships and work collaboratively. Resourceful, problem-solving aptitude and thorough knowledge of HR compliance, procedures, and policies.

PREFERRED QUALIFICATIONS

• Certification(s): Society of Human Resources Management (SHRM) or Professional in Human Resources (PHR).
• Experience: Five (5) years of experience in Human Resources within the construction industry.
• Knowledge/Skills/Abilities (KSA): Candidates who are bilingual in Spanish are highly preferred.

WORKING CONDITIONS

• The individual must be able to perform the job's essential functions with or without reasonable workplace accommodation.
• The individual may be required to work long hours and/or weekends. Additionally, some out-of-town or overnight travel may be required.
• The individual may occasionally be required to stand, stoop, bend, crouch, kneel, climb, or sit for long periods.
• The individual will be required to operate in a clerical office setting. The individual will routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets, and tablets.
• The individual may be required to perform repetitive movements by feet, shoulders, arms, wrists, hands, and back in work performance.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

The Company expects and requires all employees to observe and fulfill all safety responsibilities outlined in workplace safety training and actively work toward maintaining a safe workplace. Employees are authorized and obligated to stop work on any task or series of tasks whenever an unsafe condition or situation is anticipated or is observed and bring problems to the attention of the immediate supervisor, HSE Manager, or HR Manager. Failure to do so can result in disciplinary action, including termination of employment. All employees are required to have regular attendance and punctuality. Employment at Russell Marine, LLC is on an “at-will” basis. There is no contract of employment between Russell Marine, LLC and any one or all of its employees unless explicitly stated elsewhere. Employment security cannot be guaranteed for or by any employee. No Manager, Supervisor, or employee of the Company has any authority to enter into an agreement for employment for any specified period of time or to make an agreement for employment other than at will. Only the Owner or President has the authority to modify the at-will relationship, and then only in writing specifically addressed to the employee on this issue and signed by that Russell Marine, LLC Executive.

Russell Marine, LLC is proud to be an equal opportunity employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other protected status. If you require special assistance or accommodation while seeking employment with Russell Marine, LLC, please contact Human Resources at hr.jobs@russellmarinellc.com.