Administrative Assistant

Administrative Assistant | Montgomery, AL | Full-time, On-Site | Monday–Friday (9am–5:00pm)

Please Note: This is a 100% fully office-based, permanent position in Montgomery, AL. Remote work or hybrid schedules are not available for this role.

Keeping Operations Organized & Moving Forward

A successful office depends on clear direction, organized workflows, and consistent follow-through. We are looking for an energetic and detail-oriented Administrative Assistant in Montgomery, AL to keep daily operations running smoothly, manage competing office priorities, and ensure that team objectives stay right on track.

In this role, you’ll work directly across different departments to organize schedules, track administrative tasks, tackle operational challenges, and keep internal teams informed. This position is perfect for someone who takes ownership of their workday, makes smart and practical decisions, and maintains a clear view of both big-picture goals and the everyday details needed to achieve them.

What You'll Be Doing

• Manage Office Schedules & Plans: Organize internal calendars, schedule key meetings, coordinate travel arrangements, and maintain team schedules.
• Coordinate Cross-Department Operations: Act as an administrative hub for different departments and internal team members.
• Facilitate Team Priorities & Action Items: Assist in defining daily task requirements, team responsibilities, and operational expectations.
• Track Workflows & Deliverables: Monitor progress against administrative deadlines, supply requirements, and team goals.
• Identify & Solve Bottlenecks: Spot potential scheduling conflicts, operational dependencies, or resource shortages early and help resolve them.
• Keep Communication Flowing: Host or support internal briefings, draft office correspondence, and distribute clear updates to leadership.
• Maintain Accurate Records & Documentation: Keep internal databases, status reports, and filing systems up-to-date and easily accessible.
• Resource & Inventory Coordination: Monitor office supply levels, assist with vendor coordination, and support daily workload logistics.
• Optimize Everyday Processes: Review office administrative performance and recommend smart tweaks to increase daily efficiency.
• Support end-to-end office projects from initial planning through full execution and follow-up.

What We're Looking For

We want an organized, accountable, and proactive professional who feels confident coordinating office priorities and supporting people.

You'll need:

• Exceptional administrative planning and organizational skills.
• Clear, polished, and friendly written and verbal communication.
• The ability to multitask, manage tight deadlines, and prioritize competing requests.
• Sound problem-solving abilities and a proactive, common-sense approach.
• Experience maintaining records, reviewing logs, and keeping tasks organized.
• Practical experience coordinating office workflows, tasks, or administrative deliverables.
• Strong proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and office coordination platforms.
• A professional and personable approach to internal and external communications.
• The ability to take initiative independently while collaborating seamlessly across teams.

Previous experience in office administration, administrative support, operations, business assistance, or a related field is important. Familiarity with administrative software and organized workflow management is a big plus!

Schedule & Location

• Working Week: Monday to Friday (9am–5:00pm)
• Employment Type: Full-time, Permanent
• Work Location: 100% Office-based in Montgomery, AL

Ready to Drive Office Success in Montgomery?

If you're looking for an Administrative Assistant position in Montgomery, AL where you can take real ownership of daily office operations, support collaborative teams, and contribute to measurable business goals, please submit your current resume for consideration today!

We are an equal opportunity employer and consider qualified applicants in accordance with applicable federal, state, and local law.

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