What are the responsibilities and job description for the Bilingual Executive Administrative Assistant position at Rosenblum Law?
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Location: Clifton, NJ (In-office)
Job Type: Full-time, 9:00 am to 6:00 pm
Salary Range: $60,000 - $70,000/year base salary
Schedule: 40 hours per week with 1 hour paid lunch break daily. Some evening / weekend hours may be required depending on the week (see below).
Are you a proactive and organized professional looking for more than just a job? Are you an outgoing person who loves interacting with many different kinds of people? Have you always been interested in the legal field?
At Rosenblum Law, we offer a long-term career path with growth, stability, and a positive, team-oriented environment. Our firm, based in Clifton, NJ, has served over 100,000 clients with top-rated service and legal expertise for more than two decades.
As an Executive Administrative Assistant, you’ll be a critical part of our client-first approach, supporting internal operations while helping ensure a seamless, welcoming experience for every client who walks through our doors—or picks up the phone.
Key Responsibilities
- General office management duties
- Greet clients and manage front desk operations with professionalism and warmth
- Answer calls, emails, and messages
- Schedule meetings, appointments, and travel arrangements
- Maintain and organize digital and physical filing systems
- Assist with Estate Planning workshops (if needed at evening or weekend workshops, schedule will be adjusted accordingly to equal 40 hours / week)
- Track office supplies and manage vendor relationships
- Help with keeping snack and drink supply stocked
- Happiness team: coordinate team events and initiatives
- Draft and distribute memos, reports, and correspondence
- Assist management with ad-hoc projects and internal initiatives
- Business development assistance, scheduling and managing agenda for the owner
Qualifications
- Bachelor’s degree
- Proven experience in administrative roles
- Excellent written and verbal communication skills
- High proficiency with Microsoft Office (Word, Excel, Outlook, Google Suite)
- Strong organizational skills and attention to detail
- Comfortable working in a fast-paced, team-driven environment
- Outgoing personality and people skills
What We Offer
- Competitive annual salary $60,000-$70,000
- Health insurance (after 90-day probation)
- 401(k) plan with profit sharing (after 1 year)
- Paid time off
- Supportive team culture with training and mentorship
- Opportunities for advancement and long-term growth
If you're ready to bring your energy, professionalism, and talents to a firm that values both its clients and its employees—apply today and grow with us at Rosenblum Law.
Salary : $60,000 - $70,000