Part-time Bilingual Administrative Assistant

Job Title: Part-Time Bilingual Administrative Assistant

Job Description/Responsibilities

• Responsible for managing daily billing activities and accurately posting costs to the appropriate jobs on a bi-monthly schedule (mid-month and end of month).
• Oversees timekeeping records to ensure accuracy and compliance.
• Processes subcontractor payments and allocates expenses to the correct jobs once approvals are received.
• Ensures all financial entries are timely, accurate, and properly documented.

Essential Skills

• Bilingual language skills with Spanish to support communication with diverse field teams and vendors.
• Industry experience preferred: construction, architecture, engineering, general contractor
• Experience using QuickBooks for project or construction-related administration.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills with the ability to collaborate across office and field teams.
• Ability to coordinate scheduling, materials, and logistics across multiple job sites.
• Experience with project coordination tasks such as RFIs, scheduling, and invoice support.

Work Environment

This role will allow for a flexible schedule depending on candidates availability and needs of the role. The Project Coordinator will regularly interact with project managers, foremen, field crews, subcontractors, and suppliers, and will use tools such as Procore, QuickBooks, and Microsoft Office to manage project information. The company offers a stable, family-owned atmosphere with a focus on long-term employment, strong team collaboration, and comprehensive benefits. The work involves managing documentation and logistics for multiple job sites, requiring comfort in a fast-paced setting and frequent coordination with field personnel.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call. 

This is a Contract to Hire position based out of Fairfield, NJ.

The pay range for this position is $25.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Fairfield,NJ.

This position is anticipated to close on Jun 17, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $25 - $35