Purchasing Assistant

Purchasing Assistant

Rose-Hulman Institute of Technology, consistently ranked the No. 1 undergraduate engineering college in the nation by U.S. News & World Report for 27 consecutive years, is seeking a detail-oriented and highly organized Purchasing Assistant to support Facilities operations.

This position is responsible for processing purchasing card transactions and preparing monthly departmental reports, including requesting, collecting, coding, scanning, and submitting receipts for management approval. The Purchasing Assistant procures goods and services in support of departmental needs by managing inventory levels, obtaining and comparing vendor quotations, coordinating deliveries, monitoring expenditures to align with budgetary requirements, and purchasing office supplies, breakroom items, vehicle licenses, and registrations. Additionally, the role coordinates and manages departmental and campus events, processes utility invoices, and maintains records of campus utility usage to support operational tracking and reporting.

The Purchasing Assistant also administers the department clothing program by managing the clothing budget, coordinating purchases, maintaining accurate records, and communicating clothing allowance balances to department staff. This position requires strong organizational, customer service, and financial reconciliation skills, along with the ability to manage multiple priorities while ensuring accuracy and compliance with institutional policies and procedures.

Qualified candidates will hold an associate degree and three to five years of experience in a purchasing, business administration, or accounting role. Knowledge of database, spreadsheet, and word processing software is required. Excellent organizational, communication, and problem-solving skills are necessary.

Preferred candidates will have the ability to work independently and understand basic accounting principles.

At Rose-Hulman, your successes are celebrated in a welcoming, supportive, and flexible environment with a number of benefits and resources including a variety of health benefit options; voluntary benefits such as Group Accident and/or Group Critical Illness Insurance, Pet Insurance, and Caregiver Resources; participation in Tuition Exchange; a generous and flexible paid leave program and dedicated time for professional development. As a Rose-Hulman employee, you will also enjoy access to full-service fitness facilities and programming; a performing arts center featuring national touring acts and campus productions; and access to state-of-the-art labs, facilities, and equipment. All employees experience opportunities to have an impact on student lives and be part of a greater purpose through multidisciplinary project collaboration that can have a global impact as well as receiving continual encouragement and support of philanthropic and volunteer opportunities.

Rose-Hulman Institute of Technology is a STEM (Science, Technology, Engineering, and Mathematics) focused institution, whose students’ education and success are the nucleus of everything we strive for. We support and recognize excellence in teaching, learning, innovation, and intellectual growth of our students, faculty, and staff. Our campus culture is student-focused, welcoming, and inclusive. Here, we believe that every employee has a role to play in the mission of the institute: to provide our students with the world's best undergraduate science, engineering, and mathematics education in an environment of individual attention and support.

Located on the banks of the Wabash River and conveniently located within driving distance of seven major cities, Terre Haute is a vibrant community with a revitalized downtown, museums, parks, four higher ed institutions, a rich historical past, and dynamic food, music, and arts scene.

Pay range is $23.56 – $28.37 (or $49,000 - $59,000 annually). Pay is competitive. A higher pay may be negotiated based on experience and qualifications.

Rose-Hulman conducts background checks for all prospective employees, including criminal history, education, social media, employment, driving records, and reference checks, where relevant to job duties. The scope depends on the role's responsibilities and Institute necessity. Information from background checks will be used solely to assess a candidate's suitability for employment, ensuring a safe and productive workplace, and will be handled in compliance with federal and state laws.

Applications: Only online applications/resumes submitted via the Rose-Hulman Institute of Technology Employment Opportunities website, jobs.rose-hulman.edu, will be accepted until the position is filled. Contact Human Resources via email, HRApply@rose-hulman.edu, for questions.

This position is not eligible for work visa sponsorship at this time.

EEO
Rose-Hulman Institute of Technology is an equal opportunity employer. It is the Institute’s policy to treat all employees and applicants equally according to their individual qualifications, abilities, experiences, and other employment standards. Rose-Hulman will not discriminate against any employee, applicant for employment, student or applicant for admission, including protections for those opposing discrimination or participating in any complaint process on campus or within the Equal Employment Opportunity Commission or other human rights agencies. Rose-Hulman Institute of Technology is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact the Office of Human Resources.