What are the responsibilities and job description for the Office Coordinator position at RogueSearch?
Office Coordinator/Accounts Payable
Westborough, MA
A Fortune 250 company and one of America's top residential builders is looking for an Office Coordinator! If you are an Office Administrator, Office Coordinator or Administrative Professional this could be a great next step for you!
Highlights:
- 2026 Fortune 100 Best Companies to Work For® by Great Place to Work®
- Great training and promotional opportunities
- Amazing team culture and work/life balance!
Responsibilities:
- Provide office and administrative support for the Accounting/Finance team
What you will do:
- Proficiency in excel and various other software applications in support of department generated reports and documents
- Accomplish routine and assigned administrative tasks including, but not limited to, communications flow, document handling, tracking, scheduling, prioritizing, follow up, and follow through
- Process invoices, check requests and tax bills for payment including receiving, coding, confirming completion of work, and routing for review and approval
- Ensure vendor compliance with insurance requirements by monitoring notices of expiration and following up with vendors
- Prior experience with insurance compliance desirable
- Track utility accounts and close/transfer to new owners as homes are closed
- Assist Sales Contract Admin function; review and process sales contracts, process and code deposits; process deed packages and other closing documents
- General office duties including filing, ordering supplies, processing mail and generating fed-ex labels
- Participates in the Records Retention process for the Division
What you will need:
- Minimum High School diploma or equivalent in related field
- Minimum 1-3 years prior accounts payable, general clerical experience
- Previous homebuilding or construction experience a plus
- Good organizational and follow-up skills
- Good organizational and follow-up skills
- Ability to interact with outside vendors
- Ability to work independently
Salary : $65,000 - $72,000