What are the responsibilities and job description for the Registration Management Specialist - Scheduler position at Rogue Community College?
Position Description
Position Title
Registration Management Specialist
Secondary Title
Scheduler
Group / Grade
6
Classification
Classified
Work Location
All Campuses
Overtime Eligible
Non-Exempt
Division
Student Learning & Success
Differentials
Bilingual
Department
Enrollment Services
Reports To
Assistant Registrar
Supervision Received
Works under the supervision of the Assistant Registrar and Registrar.
Supervisory Responsibility
Supervision is not a responsibility of this position. May oversee student employees.
Position Summary
Provides college-wide coordination for academic course and room scheduling and supports core enrollment operations. Ensures accurate term schedules and student records through data stewardship, compliance, and cross-department collaboration. Serves as a primary point of contact for scheduling and registration processes and provides training, guidance, and customer service to faculty, staff, and students. Works with minimal supervision to prioritize deadlines, resolve issues, and safeguard confidential information.
Examples of Duties - Essential Functions
Primary Responsibilities
1.
Scheduling
- Coordinate term course and room scheduling; maintain course, schedule, and student files.
- Manage 25Live Pro and Publisher; approve events and ensure accurate room and resource data.
- Liaise with department chairs, Curriculum Office, and instructional partners (e.g., SOU, OHSU) to align schedules and room assignments.
- Extract data and produce reports related to scheduling, enrollment, financial aid, audits, accreditation, and space utilization.
- Provide training and guidance on scheduling policies, systems (25Live Pro, myRogue), and procedures.
2.
Enrollment and Registrar Operations
- Process registration, grading, and academic-standing workflows.
- Maintain student records, registration communications, and term calendars.
- Handle student record updates, reactivations, demographic changes, and compliance checks.
- Administer system access and FERPA training for staff and student employees.
- Support the Assistant Registrar and Registrar with data integrity, OCCURS reporting, and student record compliance.
3.
Textbook Acquisitions
- Serve as the primary contact for faculty textbook adoptions in eCampus-FAST.
- Coordinate adoption windows, send reminders, and track completio
- Resolve adoption changes or issues and update records in collaboration with faculty and the vendor.
- Provide training and support to faculty and administrative assistants on textbook adoption processes.
4.
Administrative & Other Duties
- Serve as liaison for cross-department operational matters (Marketing, IT, Facilities).
- Participate in college committees as assigned (e.g., Commencement, catalog/calendar groups, student success committees).
- Maintain office SOPs, desk manuals, and administrative documentation.
- Assist with special projects involving Enrollment Services, Curriculum, and Scheduling.
- Performs other duties as assigned.
Institutional Expectations
- Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage.
- Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds.
- Participates in recruitment and retention of students at an individual and institutional level in promotion of student success.
- Embraces and leverages appropriate technology to accomplish job functions.
- Provides high quality, effective service through learning and continuous improvement.
Qualifications & Additional Position Information
1.
Minimum Qualifications
Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines.
- Education – A Bachelor's degree in business, information systems, education administration, or a related field is required.
- Experience – A minimum of three years of progressively responsible experience in student records, academic scheduling, registrar/enrollment operations, data management, or closely related administrative work. A high degree of technical aptitude is required.
Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines.
2.
Preferred Qualifications
- Experience in a community college or academic setting.
- This position is designated as preferring bilingual fluency in Spanish. Proficiency will be determined by a college-approved certification professional. Proficiency is defined by the ability to express yourself over a broad range of topics at a normal speed. You may have a noticeable accent and will make grammatical errors, for example with advanced tenses, but the errors will not cause misunderstanding to a native speaker. It is the responsibility of the employee to maintain bilingual skills throughout the duration of employment. A bilingual pay differential may apply to this role upon certification.
3.
Essential Knowledge, Skills, & Abilities (Core Competencies)
- Knowledge – Must possess thorough knowledge of federal student financial aid regulations and the Family Educational Rights and Privacy Act (FERPA); office procedures and archival requirements; networked databases and data management practices; and the use of computer applications, including Microsoft Office Suite®. The position requires understanding of basic mathematics, human relations, and customer service principles, as well as familiarity with college instructional and registration policies.
- Skills – Strong skills in customer service, organization, and multitasking are essential, along with excellent verbal and written communication abilities. The incumbent must demonstrate proficiency in current computer applications, data accuracy, and problem-solving in a fast-paced environment while maintaining a high degree of confidentiality.
- Abilities – Ability to operate standard office equipment, utilize networked databases, and interpret and apply complex student records and financial aid regulations is required. The incumbent must be able to learn and apply detail-oriented, cross-functional policies and practices; manage multiple priorities in a high-traffic setting; think proactively; and communicate clearly and professionally with diverse audiences. The position requires flexibility to work at other campuses as needed, occasional evening or weekend hours during peak periods, and a high level of accuracy in verbal, written, and numerical data tasks. Proficiency in conversational Spanish is preferred.
4.
Other Requirements
- For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver’s License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required.
5.
Remote Work Options (see AP 7239 Working Remotely for more details)
- This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs.
6.
Physical Demands
The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
- Manual dexterity and coordination are required for over half of the daily work period (about 90%), which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and scanners. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires some mobility, including the ability to move materials less than 5 pounds occasionally, and 5-25 pounds seldomly. This position requires both verbal and written communication abilities.
7.
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate, and the lighting is adequate.
Screening Criteria
This is a Full-time Classified, 40-hour-per-week (100%) position in the Enrollment Services department. Starting compensation is entry level for Group 6 on the 2025-26 Classified Wage Schedule.
Position will remain open until filled, with screening scheduled to begin 11/11/2025. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review.
Candidates with disabilities requiring accommodation and/or assistance during the hiring process may contact Human Resources at 541-956-7329. Only finalists will be interviewed. All applicants will be notified by email after final selection is made. Final candidate will be required to show proof of eligibility to work in the United States. For position with a degree required, only degrees received from an accredited institution will be accepted; accreditation must be recognized by the Office of Degree Authorization, US Department of Education, as required by ORS 348.609.
Public Service Loan Forgiveness
Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.
RCC is committed to a culture of civility, respect, and inclusivity. We are an equal opportunity employer actively seeking to recruit and retain members of historically underrepresented groups and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: www.roguecc.edu/nondiscrimination.
Benefits include family medical, dental, and vision insurance; employee life insurance; paid holidays, sick leave, vacation, contract days, and emergency leave days; 16-credit tuition waiver per quarter; membership in the Oregon Public Service Retirement Plan (OPSRP) when eligible; and eligibility for professional growth funds.
Qualifying veterans and disabled veterans may obtain additional consideration during the RCC employment process under ORS 408.230 and 408.225; OAR 839-006-435 to 839-006-0470, by submitting (attach as Other Document #1) a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215).
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