What are the responsibilities and job description for the OMA Administrative Assistant position at Rogers State University?
Posted on 7/31/2025
Accepting applications
About this position
POSITION SUMMARY
the Administrative Assistant to the Executive Director of the Oklahoma Military Academy Alumni Association will be responsible for general administrative duties, assisting with OMA Alumni database management, the annual OMA Alumni Reunion and other special events, publications, and office budgets, and support for administrative offices.
PRIMARY DUTIES
- Provide administrative support including, but not limited to, the creation and maintenance of database reports, assisting with updating the OMA Alumni database, and with the research and preparation of the OMA Alumni newsletter;
- Assist in scheduling tours and meetings in the OMA Museum and helping with the OMA Alumni board meetings;
- Plan luncheons, receptions, and board meeting minutes;
- Order materials and supplies for the office;
- Keep financial records;
- Assist with the planning and implementation of the annual OMA Alumni Reunion weekend and other OMA Alumni-related events; (Note: This is a primary duty of this position.)
- Assist with the University Switchboard as needed. This includes filling in on occasion during times when they are absent;
- Assist the Executive Administrative Assistant to the President as needed;
- Responsible for any other duties as assigned by the Executive Director of the OMA Alumni Association Office.
SECONDARY DUTIES:
- Provide administrative/secretarial support to other administrative office staff when needed and all other duties as assigned.
MINIMUM QUALIFICATIONS:
- Associate degree or equivalent amount of higher education and/or 3-5 years administrative experience.
KNOWLEDGE AND PREFERRED SKILLS:
- Proficiency in MS Word, Publisher, and Excel are required;
- High degree of organizational skills;
- Good writing skills;
- Very flexible;
- Ability to work in a fast-paced environment;
- Pays attention to detail;
- Exceptional communication skills;
- Willingness to learn new software programs is required.
Reports to: Executive Director of the Oklahoma Military Academy Alumni Association
Supervision Given to: Student Workers
Hours: 8:00 a.m. to 5:00 p.m. Monday- Friday with some after-hours as needed
Supervision Given to: Student Workers
Hours: 8:00 a.m. to 5:00 p.m. Monday- Friday with some after-hours as needed
About us
EEO STATEMENT:
This institution in compliance with all applicable Federal and State laws and regulations does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, age, religion, disability, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, financial aid, and educational services.
Rogers State University is a regional four-year university serving northeastern Oklahoma and the Tulsa metropolitan area.
RSU is recognized for:
- high-quality academic programs
- a nurturing scholastic atmosphere
- distance learning options
- a high-technology learning environment
RSU offers a variety of master’s, bachelor’s and associate degrees to assist students in achieving their academic goals. As well as a vibrant campus life with student organizations to foster development inside and outside of the classroom.
The university operates three full-service campuses in Claremore, Bartlesville, and Pryor. In addition, RSU provides innovative distance learning options for students through RSU Online, RSU Public Television, and other delivery methods.
