AP Specialist

Primary Responsibilities

• Examine vendor invoices and payment requests for completeness and accuracy
  

• Organize and reconcile invoices with supporting documentation
  

• Enter, update, and prepare invoices for payment processing
  

• Validate vendor information, invoice numbers, and billing dates
  

• Confirm required approvals from Property Managers and Accountants prior to payment
  

• Process payment requests and generate accounts payable checks
  

• Work with property management and accounting teams to coordinate check distribution
  

• Reconcile issued checks with corresponding invoices, ensuring correct payee details
  

• Prepare and distribute payments to vendors
  

• Track outstanding payables to ensure obligations are met on time
  

• Investigate and resolve billing discrepancies or payment issues
  

• Assist with onboarding new vendors and updating vendor records
  

• Communicate with vendors to address questions and provide payment status updates
  

• Issue and process security deposit refund payments
  

Core Skills & Attributes

• Strong interpersonal and communication abilities
  

• Proven ability to collaborate effectively within a team setting
  

• Self-motivated with the ability to work independently
  

• Highly organized with strong time management skills
  

• Detail-oriented with a focus on accuracy
  

• Adaptable and receptive to process improvements and new procedures
  

• Clear and professional written and verbal communication skills
  

Qualifications & Experience

• Background in accounts payable processing
  

• Proficiency in Microsoft Excel and other Microsoft Office applications
  

• Experience with real estate accounting systems preferred; familiarity with Yardi is a plus
  

• 1–3 years of experience in accounts payable or general accounting