Project Coordinator

Why You Want To Work Here

We are seeking a highly organized and detail-oriented Project Coordinator to support the planning, execution, and tracking of multiple projects and initiatives. This role is ideal for someone with experience coordinating timelines, managing deliverables, maintaining documentation, and collaborating with internal and external stakeholders. Project management experience is highly valued, and candidates from a variety of professional backgrounds are encouraged to apply.

The successful candidate will help ensure projects stay organized, deadlines are met, information remains accurate, and team members have the support and resources needed to complete their work.

Responsibilities

• Coordinate and monitor multiple projects by maintaining work plans, timelines, task assignments, documentation, and status updates.
• Track project progress, follow up on outstanding tasks, and escalate overdue items or potential issues to the appropriate team members.
• Collaborate with internal departments, vendors, partners, and other stakeholders to support project execution and maintain clear communication.
• Schedule meetings, prepare agendas and materials, track action items, and maintain organized project documentation.
• Monitor project deliverables, deadlines, approvals, contracts, and follow-up activities to ensure commitments are completed on time.
• Maintain accurate records and project information within databases, spreadsheets, CRM systems, and project management platforms.
• Prepare project reports, status updates, presentations, correspondence, and other materials by collecting, organizing, and validating information.
• Identify potential project challenges, conduct research, and assist with developing solutions to keep initiatives moving forward.
• Assist with developing and maintaining standard operating procedures, templates, workflows, and tracking systems to improve efficiency.
• Provide administrative and logistical support for meetings, events, and other organizational initiatives.
• Communicate professionally with internal and external stakeholders, responding to routine questions and coordinating follow-up as needed.
• Support additional projects and administrative initiatives as assigned.

Qualifications

• 2 years of experience in project coordination, project administration, program coordination, operations, or a related business environment preferred.
• Bachelor’s degree preferred; equivalent education, training, and professional experience may be considered.
• Demonstrated experience coordinating projects, tracking deadlines, managing deliverables, or supporting cross-functional initiatives.
• Strong organizational and time management skills, with the ability to manage multiple priorities while maintaining accuracy.
• Experience using project trackers, spreadsheets, databases, CRM systems, or project management platforms.
• Excellent written, verbal, and interpersonal communication skills.
• Strong follow-through and the ability to proactively identify issues, communicate updates, and keep projects on track.
• Effective problem-solving and research skills, with the ability to work independently and identify practical solutions.
• Proficiency with Microsoft Office, including Teams, SharePoint, Word, Excel, PowerPoint, and Outlook.
• Adaptable and comfortable learning new systems, processes, and business functions.
• Dependable, detail-oriented, and collaborative, with the ability to work effectively in a fast-paced environment.
• Previous experience in marketing, communications, associations, or nonprofits is a plus but not required.