Accounting Clerk- Payable/Receivable

ROBERT-JAMES SALES, INC. is a growing distributor of stainless-steel pipe, fittings and valves. Headquartered in Buffalo, NY with 14 additional locations across the country. We’re seeking two Accounting Clerks to join our Cheektowaga office.

One position will focus primarily on Accounts Payable and the second will cross-train in both Accounts Receivable and Accounts Payable.

Applicants must specify on their resume which position they are applying for.

The Accounting Clerk is responsible for supporting daily accounting operations including Accounts Receivable, Accounts Payable, Sales Tax research, reconciliations, and general administrative support. This role requires strong attention to detail, accuracy in posting transactions, and the ability to communicate effectively with internal teams and customers. RJS reserves the rights to modify/change job duties at any time.

Key Responsibilities:

Accounts Receivable/Payable:

· Code checks, record payments, work with customers & branch to resolve any discrepancies, approve orders and process credit card payments.

· Make collection calls and following up on receivables

· Sales Tax – willing to research sales tax for different states being charged and verify we have tax exemption certificate on file.

· Daily reports and reconciliation.

· Close month end and able to work late one day a month.

· Communicate with other team members in the accounting department.

· Code & post invoices expense reports and vendor invoices.

· Responsible for printing and mailing all checks

· Providing general office duties support when required, including maintaining check stock supply, filing and document storage

· Help Controller, Human Resources and Asst. Controller when needed.

Accounts Payable:

· Code & post invoices expense reports and vendor invoices.

· Post all payables to accounting system and ensure the batch totals match

· Accuracy when posting payable to general ledger account numbers

· Responsible for printing and mailing all checks

· Obtain W-9’s prior to issuing payments for all vendors and maintain records

· Review system information and assist with generating all necessary 1099s at year end based on Federal guidance

· Providing general office duties support when required, including maintaining check stock supply, filing and document storage

· Close payables after month end.

· Cross-train in account receivable.

Required Skills:

· Proficiency with Microsoft Office (Excel and Word)

· Strong written and verbal communication skills

· Strong willingness to work as a team and independently

· Reliable transportation

Qualifications:

· Associates or Bachelor’s Degree in Accounting

· Sales Tax Experience (helpful)

· 1- 3 year in AP/AR (preferred)

Benefits:

· 401(k)

· 401(k) match

· Health Insurance

· Life Insurance

· Paid time off

Pay: $24.00 - $27.00 per hour (based on experience)

Schedule:

· Office setting

· Full-Time

· 8am to 5pm

· Monday to Friday

Pay: $24.00 - $27.00 per hour

Benefits:

• 401(k)
• Health insurance
• Life insurance
• Paid sick time

Work Location: In person

Salary : $24 - $27