Workplace Coordinator

We are looking for an organized and customer-focused Workplace Coordinator to support daily building operations and enhance the experience for employees and visitors. This role blends reception responsibilities, facilities coordination, and event logistics to ensure a smooth and detail-oriented workplace environment. As a Contract to permanent position, this opportunity offers the chance to grow and contribute to a dynamic team in Santa Clara, California.Responsibilities:• Greet and assist visitors, manage check-in procedures, issue security badges, and uphold visitor protocols.• Plan, coordinate, and execute on-site events, including meetings, conferences, and corporate gatherings, ensuring room setups, AV equipment, catering, and signage are handled effectively.• Monitor common areas and meeting rooms for cleanliness and functionality, promptly submitting maintenance requests when needed.• Work with vendors to arrange cleaning, catering, and other services to support workplace operations and events.• Deliver exceptional hospitality and service to employees and guests, ensuring public spaces remain welcoming and detail-oriented.• Organize calendars for meeting spaces and events, ensuring efficient scheduling and room availability.• Maintain inventory levels for office and event supplies, restocking as needed to meet operational demands.• Generate reports and documentation related to facilities and events, ensuring accurate and timely record-keeping.• Support workplace operations by addressing incoming calls, dispatching tasks, and coordinating schedules as required.• Serve as a point of contact for building-related inquiries, fostering effective communication across teams.• Proven experience in a workplace coordination, facilities, or receptionist role.• Strong customer service skills with a focus on creating a positive and detail-oriented environment.• Ability to handle event planning and logistics, including coordinating room setups, AV equipment, and catering services.• Proficiency in administrative tasks such as scheduling, inventory management, and reporting.• Excellent communication and interpersonal skills to interact effectively with employees, vendors, and guests.• Capability to manage multiple priorities and adapt to changing demands in a fast-paced environment.• Familiarity with vendor relations and building maintenance processes.• Strong organizational skills and attention to detail to ensure seamless operations.

Salary : $17 - $20