Workplace Coordinator

We are looking for a Workplace Coordinator to join our team in San Jose, California. This Contract to permanent position offers an opportunity to play a key role in ensuring smooth office operations while providing exceptional administrative and reception support. The ideal candidate thrives in a dynamic environment and is passionate about creating a welcoming workplace.

Responsibilities:
• Serve as the first point of contact for visitors and staff, ensuring a detail-oriented and friendly reception experience.
• Manage incoming calls, emails, and inquiries, directing them appropriately.
• Coordinate the ordering and inventory of office supplies to maintain a well-stocked and organized workspace.
• Process and respond to support tickets related to office operations in a timely and efficient manner.
• Assist with administrative tasks such as scheduling meetings, preparing documents, and maintaining records.
• Collaborate with internal teams to address facility-related issues and ensure a safe and productive work environment.
• Monitor and oversee common areas to ensure cleanliness and functionality.
• Support onboarding activities for new employees, including workspace setup and orientation.
• Provide additional support for special projects and events as needed.
• Proven experience in receptionist or administrative roles.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in managing office supplies and coordinating orders.
• Familiarity with handling support tickets and resolving operational issues.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficient in using office software and tools.
• A proactive approach to problem-solving and supporting team needs.
TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.