What are the responsibilities and job description for the Purchasing Agent position at Robert Half?
Purchasing Agent
Location: Hybrid / On-site (New Jersey)
Employment Type: Full-Time
Schedule: Monday–Friday, 8:00 AM – 4:30 PM
Position Summary
We are seeking a detail-oriented Purchasing Agent to support industrial sales and service operations across multiple branch locations. This role is responsible for converting internal requisitions into purchase orders, coordinating with vendors, verifying order acknowledgements, reconciling pricing and delivery dates, and ensuring a smooth handoff to accounting.
The ideal candidate is organized, proactive, and comfortable working in a fast-paced environment with multiple vendors, locations, and internal stakeholders.
Key Responsibilities
- Process internal purchase requisitions and convert them into accurate purchase orders
- Issue purchase orders to approved vendors and confirm receipt
- Review and reconcile vendor acknowledgements for pricing, quantities, lead times, and delivery dates
- Communicate discrepancies or changes to internal teams (sales, service, operations)
- Coordinate delivery timelines to support scheduling and customer commitments
- Maintain accurate purchasing records within ERP and accounting systems
- Prepare documentation to support invoicing, receiving, and matching processes
- Assist with vendor communication, follow-ups, and issue resolution
- Support inventory replenishment and location-specific purchasing needs
- Ensure compliance with purchasing policies and procedures
Required Qualifications
- 2 years of experience in purchasing, procurement, or supply chain support
- Experience working with vendors in industrial, manufacturing, or service environments
- Strong attention to detail and ability to manage multiple purchase orders simultaneously
- Proficiency with ERP systems, accounting software, and Microsoft Excel
- Strong written and verbal communication skills
Preferred Qualifications
- Experience in industrial equipment, mechanical, or technical sales/service environments
- Multi-location or multi-branch purchasing experience
- Familiarity with inventory management and receiving processes
- Understanding of accounting workflows (three-way match: PO, receipt, invoice)
Salary : $55,000 - $65,000