Purchasing Agent

Position Summary -We are seeking a detail-oriented Purchasing Agent to support our industrial sales and service operations across three branch locations. This role is responsible for converting internal requisitions into purchase orders, coordinating with vendors, verifying acknowledgements, reconciling pricing and delivery dates, and ensuring a smooth handoff to our accounting department.

The ideal candidate is organized, proactive, and comfortable working in a fast-paced environment with multiple vendors, branches, and internal stakeholders.

Key Responsibilities

• Process internal purchase requisitions and convert them into accurate purchase orders
• Issue purchase orders to approved vendors and confirm receipt
• Review and reconcile vendor order acknowledgements for:
• Pricing accuracy
• Quantities
• Lead times and expected delivery dates
• Communicate discrepancies or changes to internal teams (sales, service, operations)
• Coordinate expected delivery dates to support scheduling and customer commitments
• Maintain accurate purchasing records within ERP/accounting systems
• Prepare purchase documentation for smooth transition to accounting (invoicing, receiving, matching)
• Assist with vendor communication, follow-ups, and issue resolution
• Support inventory replenishment and branch-specific purchasing needs
• Ensure compliance with company purchasing policies and procedures

Required Qualifications

• 2 years of experience in purchasing, procurement, or supply chain support
• Experience working with vendors in an industrial, manufacturing, or service environment
• Strong attention to detail and accuracy
• Ability to manage multiple purchase orders simultaneously
• Proficient in ERP systems, accounting software, and Microsoft Excel
• Strong written and verbal communication skills

Preferred Qualifications

• Experience in industrial equipment, compressed air, mechanical, or technical sales/service environments
• Multi-branch or multi-location purchasing experience
• Familiarity with inventory management and receiving processes
• Understanding of accounting workflows (3-way match: PO, receipt, invoice)

Core Competencies

• Organization & time management
• Vendor communication
• Process discipline
• Cross-department coordination
• Problem solving
• Data accuracy

Work Environment

• Office-based with coordination across NJ, CT, and OH branches
• Frequent interaction with operations, service, sales, and accounting teams
• Standard business hours with occasional urgency tied to operational needs

Physical & Warehouse Requirements

• Ability to work in both office and warehouse environments as needed
• Ability to stand, walk, or move through warehouse areas
• Ability to safely navigate inventory aisles, shelving, and material-handling areas

Pre-Employment Requirements

• Successful completion of pre-employment drug screening
• Successful completion of background check
• Verification of employment eligibility (I-9)

We are an Equal Opportunity Employer and are committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, medical condition, genetic information, marital status, veteran or military status, citizenship status, pregnancy (including childbirth, lactation, and related conditions), political affiliation, or any other status protected by applicable federal, state, or local laws. We are committed to providing an inclusive and accessible recruitment process. If you require accommodations during the interview process, please let us know. Reasonable accommodations will be provided upon request to ensure equal opportunity for all applicants.

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Procurement: 2 years (Required)

Ability to Commute:

• Carlstadt, NJ 07072 (Required)

Work Location: Hybrid remote in Carlstadt, NJ 07072

Salary : $55,000 - $65,000