What are the responsibilities and job description for the Property Administrator position at Robert Half?
We are looking for a dedicated Property Administrator to join our clients team in Philadelphia, Pennsylvania on a contract basis. As part of the Real Estate & Property industry, this long-term contract position offers an exciting opportunity to support property management operations while delivering exceptional tenant services. The ideal candidate will bring strong administrative skills and a customer-focused mindset to ensure smooth daily operations and effective communication with tenants and stakeholders.
Responsibilities:
• Assist the Property Manager in overseeing daily operations and tenant-related tasks.
• Respond promptly to tenant inquiries, providing attentive and courteous support while addressing their needs.
• Coordinate and maintain property-related records, including utility accounts, contracts, and shared drive files.
• Manage administrative processes such as work orders, service requests, rent payments, and vendor compliance documentation.
• Support the preparation of regular reports, budgets, and tenant correspondence.
• Facilitate service contract bids and maintain detailed summaries of portfolio contracts.
• Collaborate with vendors, contractors, and tenants to foster positive relationships and ensure property standards are met.
• Help organize tenant events and maintain communication to enhance tenant satisfaction.
• Ensure compliance with lease agreements and assist with tasks related to license agreements.
• Perform other administrative duties as required to support efficient property management.
• Strong organizational and decision-making skills to deliver high-quality service to tenants and stakeholders.
• Excellent customer service abilities with a proactive and results-driven approach.
• Ability to manage deadlines effectively while maintaining accuracy and attention to detail.
• Experience in handling high-volume administrative tasks with efficiency.
• Familiarity with property management software such as Yardi and knowledge of contracts and license agreements.
• Resourceful and adaptable in responding to tenant and operational needs.
• Strong communication skills to maintain effective collaboration with tenants, vendors, and team members.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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Salary : $23 - $25