Payroll & AP Specialist

We are looking for a meticulous Payroll & AP Specialist to join our team in Salinas, California. In this role, you will oversee payroll processes while managing accounts payable tasks, ensuring accuracy and compliance with regulations. The position balances payroll responsibilities (75%) with accounts payable duties (25%) and is ideal for someone organized and skilled at handling multiple priorities.

Responsibilities:

• Process biweekly payroll for employees, ensuring accuracy and adherence to labor laws, tax regulations, and company policies.

• Maintain and update employee payroll records, including timesheets, direct deposit details, and tax documents.

• Stay informed on federal and state payroll laws, implementing necessary updates to ensure compliance.

• Generate and distribute detailed payroll reports, including overtime, deductions, and benefits summaries.

• Investigate and resolve payroll discrepancies, providing prompt and thorough support to employee inquiries.

• Manage payroll systems, troubleshoot technical issues, and propose efficiency improvements.

• Review, code, and process vendor invoices with accuracy, ensuring timely payments.

• Reconcile accounts payable ledger to ensure all transactions are accurately recorded and current.

• Audit employee expense reports for compliance and process reimbursements in line with company policies.

• Bachelor’s degree in Accounting, Finance, or a related field is preferred.
• Minimum of 3 years of experience in payroll processing and accounts payable, ideally in a dynamic, multi-entity environment.
• Proficiency in payroll systems such as ADP Workforce Now, Paychex, or QuickBooks, along with accounting software.
• Advanced knowledge of payroll laws, tax regulations, and best practices for accounts payable.
• Strong organizational skills with the ability to manage multiple tasks and meet strict deadlines.
• Detail-oriented and capable of working independently while maintaining accuracy.
• Advanced Excel skills are a plus, enhancing data analysis and reporting capabilities.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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