Office Manager

We are looking for a highly motivated and detail-oriented Office Manager to lead administrative and operational functions at our construction-focused organization in Modesto, California. This long-term contract position requires exceptional organizational skills and the ability to manage certified payroll, compliance processes, and project coordination. The ideal candidate will be adept at using tools like QuickBooks Online and Contractor Foreman while thriving in a fast-paced, team-oriented environment.

Responsibilities:
• Oversee daily office operations, ensuring efficient workflows and proper organization of project files, records, and documentation.
• Handle communication with stakeholders, including vendors, subcontractors, and insurance representatives, ensuring timely responses and follow-ups.
• Coordinate project-related activities such as scheduling meetings, preparing contracts, and managing compliance documentation.
• Manage procurement tasks by obtaining quotes, issuing purchase orders, and tracking deliveries to support project timelines.
• Supervise certified payroll processes, including timecard reconciliation and compliance with prevailing wage laws.
• Maintain compliance with government regulations, including monitoring certifications and required forms.
• Utilize QuickBooks Online to manage invoicing, payroll, and expense tracking with precision.
• Train staff in Contractor Foreman software to enhance project management capabilities.
• Create and maintain collaborative spreadsheets using Google Sheets for reporting and data management.
• Provide administrative support to project managers and construction teams to streamline operations.

• Proficiency in QuickBooks Online, including experience with certified payroll and job-specific coding.

• Strong knowledge of government compliance processes, including prevailing wage laws and certified payroll reporting.

• Familiarity with Contractor Foreman software, with the ability to train and onboard staff.

• Advanced skills in Google Sheets for data tracking and reporting purposes.

• Exceptional organizational abilities and attention to detail to ensure accuracy in payroll and documentation.

• Effective communication skills, both written and verbal, for interacting with clients, vendors, and team members.

• Proven ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.

• Experience in the construction industry or familiarity with compliance regulations for government contracts is preferred.

Please contact Robert Half at 209.554.0521 for immediate consideration.

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.