Office Administrator

We are looking for a detail-oriented Office Administrator to join our team in Portsmouth, New Hampshire. This is a long-term contract position that requires someone who excels in administrative processes, financial tasks, and project coordination. The ideal candidate will support various teams and contribute to the smooth functioning of daily operations while collaborating effectively across departments.

Responsibilities:

• Manage invoice coding, approval processes, and general financial documentation using tools such as Medius and Concur.

• Coordinate meetings by managing schedules, sending invitations, and reserving conference rooms.

• Perform general office duties such as printing, copying, mailing, and handling check requests.

• Assist in organizing and maintaining budgets by tracking expenses and ensuring compliance with financial procedures.

• Support cross-departmental communication and collaboration to streamline workflows and address administrative needs.

• Help with special projects and ensure timely completion of tasks across multiple teams.

• Maintain accurate records and documentation related to environmental and safety initiatives.

• Ensure office equipment and software are utilized effectively, including Microsoft Word, Excel, and Outlook.

• Provide hands-on support during critical in-office days, ensuring all scheduled activities run smoothly.

• Proven experience in administrative support, preferably within health, safety, environmental, or sustainability teams.
• Proficiency in financial tasks such as invoice coding, approval processes, and budget management.
• Familiarity with systems like Medius and Concur for financial operations.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities efficiently.
• Excellent written and verbal communication skills for effective team collaboration.
• Competence in using office equipment and software, including Microsoft Word, Excel, and Outlook.
• Ability to work independently while also contributing to team efforts.
• Experience coordinating schedules, meetings, and conference room reservations.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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