Logistics Coordinator

Robert Half's Advertising client in Lafayette CA is in need of a temporary Logistics Coordinator. This role is anticipated to last 4 months, and is hybrid 3 days a week in office.

Duties Include:

• Manage and track orders with vendor, shipper, fulfillment, etc., to meet or exceed client expectations.

• Quoting

o Quote and re-quote freight for all overseas and domestic display requests including changes mid-stream. Use Freight Request form in SmartSheets and manage Freight Quote sheet.

o Provide shipping and quotes for premium items from overseas and domestic

o Contact vendors directly to get pallet dims / weights and all info necessary to arrange freight

• Administrative Duties

o Submit requests in SS for accounting to create POs for freight, Tariffs and warehousing fees

o Update Freight Status sheet in SS to keep team informed on pickup timing, LTL and warehousing costs

o Provide tracking on all orders in SS and attach excel backups to share with customers

o Work with Freight Forwarder to share knowledge of tariff rules and regulations, customs, HTS codes, etc. (i.e. holiday items exempt from tariffs)

o Proactively communicate to the CS team regarding transportation trends - i.e. port congestion, shortages of drivers, storm interference, etc.

• Logistics

o Support the client and account manager as needed/requested on logistics coordination

o Assess and resolve issues relating to transportation, customer problems, import and export, and logistics systems.

o Provide comprehensive logistical support daily for both inbound and outbound shipments

o Analyze the financial impact of logistical processes and proposed changes to determine maximum efficiency in terms of routing, transportation modes, and resources while continuing to meet customer requirements.

• Tracking in SS

o Maintain detailed and accurate logistics data for daily, weekly, and quarterly reports of every shipping job and jobs quoted (Use current Shipping Status sheet)

o Ensure vendors, freight forwarder and team are all aware and updated real-time via communication through SmartSheet.

o Communicate with various other departments as needed to create comprehensive schedules for shipping

o Manage all tracking numbers for UPS/FedEx on jobs and samples. Create Tracking Sheet in SS. .

• Vendor, Client & Warehouse Communication

o Manage all freight communications, fill out required forms, coordinate warehouse requirements and any warehouse issues

o Manage the warehouse / freight forwarder relationship

o Ensure carriers, shipping and receiving personnel, and other logistical areas comply with customer requirements.

o Manage ASN submission for Account management team warehouse customers as needed

o Send vendors shipping procedures/requirements - carton markings, pallet requirements, warehouse delivery info, contacts, etc.

• Drop Shipping & Fulfillment

o Coordinate all drop shipping & fulfillment

o Provide tracking for Drop Ship/Fulfillment projects and upload into SmartSheets

If you are interested in this logistics coordinator opportunity, submit your resume today!

• Proven experience in logistics coordination, including managing shipments and tracking orders.
• Proficiency in using SmartSheet for logistics tracking and reporting.
• Strong knowledge of customs regulations, tariffs, and international shipping processes.
• Excellent organizational and communication skills to manage vendor and warehouse relationships.
• Ability to analyze logistical processes and recommend efficiency improvements.
• Familiarity with drop shipping and fulfillment coordination.
• Skilled in managing transportation challenges, including port delays and driver shortages.
• Attention to detail and ability to maintain accurate records and schedules.
TalentMatch^®

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