Legal Secretary for Boutique Law Firm in Carlsbad

We are seeking a Litigation Legal Secretary to join our boutique law firm located in Carlsbad. This on-site position is perfect for a highly organized and detail-oriented individual who thrives in a fast-paced legal environment. You will assist attorneys in civil litigation matters, including trial preparation, filing, calendaring, and administrative tasks. While HOA-specific experience is not required, a background in civil litigation is essential for success.

Key Responsibilities:

• Trial Preparation: Assist attorneys with preparing materials for trials, hearings, arbitrations, and depositions, including assembling trial binders, preparing exhibits, and organizing pre-trial logistics.
• Filing: Handle the preparation, formatting, and submission of legal documents, including both physical and e-filing in state and federal courts, ensuring compliance with court requirements.
• Calendaring: Manage and maintain attorney calendars by tracking hearings, deadlines, and court-related appointments. Ensure all deadlines are met and critical dates are adhered to.
• Document Management: Draft, edit, and proofread correspondence, pleadings, motions, subpoenas, and other legal documents with utmost accuracy and professionalism.
• Communication Assistance: Serve as a point of contact between attorneys, clients, opposing counsel, and court personnel, facilitating effective communication and coordination.
• Administrative Support: Maintain and organize case files (digital and physical), manage incoming calls, and handle clerical duties to ensure attorneys can focus on their caseloads.
• Research Assistance: Conduct basic legal research and summarize findings for attorney review when requested.
• Collaboration: Work closely with attorneys and paralegals to ensure all litigation projects are completed efficiently and accurately, meeting tight deadlines.

Required Qualifications:

• At least 2 years of experience as a Legal Secretary supporting attorneys in civil litigation matters.
• Proficient with e-filing systems, legal calendaring, and document management software.
• Strong knowledge of state and federal court procedures.
• Exceptional attention to detail and organizational skills.
• Excellent verbal and written communication skills for interaction with attorneys, clients, and court personnel.
• Capable of handling multiple tasks and deadlines in a dynamic legal environment.
• Comfortable working on-site in Carlsbad, as this is not a remote position.

Preferred Qualifications:

• Previous experience in HOA-related law is a plus, but not required.
• Proven ability to assist with trial preparation and manage large volumes of litigation documentation.

Please submit your resume directly to steve[dot]moss[at]roberthalf[dotcom] for immediate consideration.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.