Grant Invoicing Coordinator (32 hours per week)

We are looking for a skilled REMOTE PART-TIME Grant Invoicing Coordinator to support grant administration and invoicing processes for a conservation focused non-profit organization. This long-term contract position offers an opportunity to work remotely while contributing to impactful conservation efforts.

This PART-TIME opportunity is 32 hours per week, is 100% remote, requiring standard pacific work hours. The successful candidate will play a key role in ensuring vendor invoices fall within compliance with grant guidelines.

Responsibilities:

• Serve as the first point of review for vendor invoices related to contracts and grant agreements, ensuring compliance with pricing schedules and grant terms.
• Support the creation and management of contracts and grant agreements with vendors performing on-the-ground work, marketing, and other project-related activities.
• Prepare documentation and route approved invoices for manager review and submission to the Accounts Payable team.
• Follow a structured weekly workflow, typically screening and reviewing invoices on Thursdays and Fridays, and preparing documentation for the next review cycle on Mondays and Tuesdays.
• Handle an average of 20–35 invoices per week, with seasonal fluctuations (current season is approximately 20 per week).
• Utilize Microsoft Dynamics 365 Finance & Operations for financial tracking, invoice coding, and reporting.
• Maintain detailed, organized records to ensure data integrity and support reporting needs.
• Respond to inquiries and provide financial updates to internal teams and external partners.
• Track grant expenditures to ensure alignment with budgetary constraints.
• Assist with onboarding and training staff on financial processes and software as needed.
• Provide financial expertise for projects related to natural resource management.
  

• Proven experience in grant administration and financial management.

• Proficiency in Dynamics 365 Finance & Operations and Dynamics CRM.

• Strong skills in invoice processing and coding.

• Ability to manage procurement processes and vendor invoicing.

• Excellent attention to detail and organizational skills.

• Knowledge of natural resource issues is a plus.

• Strong communication skills, both written and oral.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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