Financial Administrative Assistant

Office Administrator/Finance Assistant We are seeking a friendly, intelligent, and highly organized professional for our client. If you thrive in a quiet, focused environment and wish to build a long-term career in a professional office setting, we want to hear from you! This role offers significant opportunities for professional growth and advancement for motivated individuals.Key Responsibilities:Client Engagement & Office OperationsGreet clients and create a warm, welcoming office environment.Coordinate team meetings and manage office resources to ensure everything runs smoothly.Financial Support & ProcessingAccounts Payable/Receivable: Process invoices, payments, and assist with bank deposits. Monitor accounts as needed.Bookkeeping & Data Entry: Maintain accurate records of financial transactions in QuickBooks, Excel, and proprietary systems.Reconciliation: Assist with regular bank and account reconciliations.Reporting: Compile and prepare reports, spreadsheets, and supporting documentation for audits, financial statements, and budget tracking.Document Management: Organize and securely file physical and digital financial documents, including receipts, contracts, and reports.Administrative & Clerical SupportAnswer and screen incoming phone calls; respond to emails and route inquiries as appropriate.Perform general clerical duties such as copying, scanning, faxing, and mail distribution.Manage calendars, schedule appointments, and support executive staff as needed.Deliver professional customer service and address internal/external inquiries regarding financial policies and procedures.