Executive Assistant

We are looking for a skilled and detail-oriented Executive Assistant to support the President and senior leadership of an automotive manufacturing company in Shelby Township, Michigan. This role requires a highly organized individual who can manage complex schedules, coordinate meetings, and handle administrative tasks with precision and discretion. As a Contract to permanent opportunity, this position offers the potential for long-term growth within the organization.

Responsibilities:
• Manage and organize the President's calendar, ensuring seamless coordination of meetings and daily schedules.
• Prepare and maintain company documents, including contracts, policies, and internal procedures.
• Coordinate logistics for customer visits, government officials, and other high-profile guests, including reception planning and catering arrangements.
• Provide administrative assistance for legal and compliance processes, such as document preparation and communication with external legal counsel.
• Create detailed meeting agendas, presentations, and minutes, tracking action items and ensuring timely follow-up.
• Serve as the primary liaison for communication between senior leadership, including overseas executives.
• Arrange all travel plans, including booking flights, accommodations, and transportation for the President and leadership team.
• Support the preparation and consolidation of management reports, proposals, and strategic plans.
• Handle confidential information with discretion while maintaining a high standard of conduct at all times.
• Assist with external events and receptions, ensuring all logistical aspects are executed flawlessly.
• Fluency in both English and Chinese, with excellent written and verbal communication skills.
• A minimum of 3 years of experience as an Executive Assistant, preferably in a manufacturing or automotive environment.
• Proficiency in Office applications, including Word, Excel, PowerPoint, and Outlook.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
• Strong interpersonal skills and the ability to interact effectively with senior leadership and external stakeholders.
• Experience coordinating travel arrangements and managing executive meeting schedules.
• Knowledge of basic legal and compliance processes is a plus.
• Detail-oriented approach and the ability to handle sensitive information with discretion.
TalentMatch^®

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