Office Manager/Executive Assistant

The Office Manager/Executive Assistant(OM/EA) works under the general direction of the Public Defender Director and Deputy Chiefs, in helping advance the Office’s mission of providing the finest client-centered holistic representation to each client entrusted to our care. The OM/EA will assist the Director in the day-to-day scheduling and management of work, providing project management and office-wide administrative support as necessary, and serving as the first contact between the Public Defender Director and various internal and external stakeholders. The OM/EA will provide a wide variety of highly responsible and complex confidential executive support to the Director, Deputy Chiefs, and other members of the Executive Team.

The OM/EA will be responsible for leading a large support staff team in their daily activities, including file management, communication of all office policies, workload management, division of duties assignments, case management support, and completing timely performance evaluations amongst other duties as required. 

The ideal candidate will have experience with administrative/executive support as well as experience leading and mentoring secretarial/clerk staff. This position requires exceptional written and verbal communication skills, experience with heavy calendaring, and advanced skills in Microsoft Office applications. This person must be an excellent multitasker with great time-management and organizational skills, an eye for detail, and strong judgement.Possess a Bachelor’s degree in Business Administration or closely related field from an accredited university, college, or business school AND have a minimum of one (1) year of full-time supervisory experience; 
OR 
Possess an Associate’s degree in Business Administration or closely related field from an accredited university, college or business school AND have a minimum of four (4) years of full-time supervisory experience; 
OR 
Possess a High School Graduation degree or a high school equivalency diploma AND seven (7) years of full-time secretarial or general office experience or responsible administrative experience.PHYSICIAL ACTIVITIES
An employee in this class performs generally sedentary work activities requiring occasional lifting of objects weighing thirty-five (35) pounds or less.

ENVIRONMENTAL CONDITIONS
An employee in this class generally works in the Public Defender’s office although occasional travel throughout the county and attendance at community events may be required.CLICK BELOW FOR JOB DESCRIPTION:
https://www.governmentjobs.com/careers/muskegon/classspecs?keywords=XF592

EVALUATION CONTENT
The selected candidate must take a post-offer medical examination (including back screen and complete physical) and drug screening test given by a County appointed physician before the first day of employment.  An offer of employment is contingent upon the results of the medical examination and drug screening test.  Applicants for County employment may be subject to a post-offer criminal background check, depending on the nature and assignment of the position. When such check is conducted, an offer of employment is contingent upon the results of the criminal background check.  Appointees must satisfactorily complete a probationary period before the appointment will be considered permanent.

APPLICANT REVIEW PROCEDURE
Any applicant is entitled to a review of any determination or action taken by the County regarding the applicant’s employment application.  Inquiries should be directed to the County Human Resources Department.

PURPOSE
The purpose of this recruitment is to establish an eligible list from which to fill present and future vacancies in this classification in the County system.  For each opening, the Department Head has her/his choice of the candidates who meet the required minimum entrance qualifications.  This list remains in effect for three months unless exhausted or extended.

Salary : $27 - $35