Executive Assistant

We are looking for a dedicated and detail-oriented Executive Assistant to join a team in Minnetonka. This role is ideal for professionals who thrive in administrative coordination and enjoy supporting executives in a dynamic environment. As this is a long-term contract position, you will play a crucial role in ensuring smooth daily operations and excellent client support.

Responsibilities:

• Manage the executive’s calendar, including scheduling and organizing meetings.

• Assist in preparing for meetings by gathering necessary documents and conducting research on investment and insurance products.

• Coordinate correspondence by sending invitations, responding to inquiries, and maintaining client communications.

• Provide support in client intake processes and maintain accurate client records.

• Conduct research to provide insights into securities and insurance offerings.

• Ensure smooth daily operations by managing administrative tasks and logistics.

• Actively follow up on tasks and maintain detailed records to support organizational efficiency.

• Collaborate with the executive to streamline processes and improve workflows.

• Handle client relations by addressing questions and providing timely updates.

• Maintain confidentiality and professionalism when handling sensitive information.

• Solid understanding of basic investment and insurance concepts.

• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

• Proven experience in administrative roles, with strong organizational and multitasking skills.

• Excellent verbal and written communication abilities.

• Ability to manage competing priorities and deliver results within deadlines.

• Detail-oriented with strong follow-up capabilities.

• Prior experience coordinating logistics and supporting executive-level staff.

• Flexibility to work onsite in Minnetonka, for 25-30 hours per week, 5 days a week.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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