Executive Assistant to Chief Executive Officer

Role Overview:

The Executive Assistant will play a critical role in advancing organizational strategic priorities, as determined by senior leadership. This position encompasses managing a variety of cross-functional projects and supporting several key initiatives. The Executive Assistant is expected to enhance operational productivity by streamlining processes, overseeing program management, and ensuring effective communication across different departments. Acting as a conduit between executive leaders and their direct reports, this professional will proactively address challenges and mediate issues before they escalate.

Key Responsibilities:

• Executive Support: Provide comprehensive support to the Chief Executive, including managing schedules, communications, and confidential records with discretion and professionalism.
• Administrative Coordination: Organize and facilitate internal meetings and confidential consultations, preparing all required documentation in advance.
• Personal and Property Management: Coordinate third-party vendors, appointments, and logistics to ensure smooth operation of personal matters, while upholding confidentiality.
• Travel and Event Planning: Arrange detailed travel itineraries and support high-profile event execution, attending to all logistical details.
• Special Projects: Oversee strategic asset management, provide assistance for philanthropic efforts, and organize private libraries, collections, and digital resources to enhance the organization’s reputation and engagement.

Required Skills & Abilities:

• Outstanding verbal and written communication
• Strong interpersonal skills and conflict resolution capabilities
• Excellent organizational and attention-to-detail skills
• Advanced analytical and problem-solving abilities
• Adaptability to changing priorities and a commitment to efficient productivity
• Creative mindset focused on operational effectiveness and strategic impact
• Proficiency in Microsoft Office Suite or similar software
• Demonstrated ability to handle sensitive information with absolute integrity
• Capacity to anticipate executive needs and maintain composure in high-pressure contexts

Experience & Qualifications:

• Minimum 5 years’ experience in a senior-level Executive or Personal Assistant, or Chief of Staff capacity
• Proven record coordinating and managing cross-functional initiatives
• Experience directing teams or departments on strategic projects
• Background in data analysis and reporting