Billing Specialist

We are looking for a detail-oriented Billing Specialist to join our team in Rochester, New York. This Contract-to-permanent position offers an opportunity to manage the full billing cycle while collaborating closely with project managers and other teams to ensure accuracy and efficiency. The ideal candidate will bring strong organizational skills and a proactive approach to financial processes.

Responsibilities:
• Oversee the full billing cycle for approximately 60–70 invoices monthly, including reviewing contracts, project setups, and generating accurate client invoices.
• Utilize Deltek Vantagepoint software, along with Microsoft Word and Excel, to handle billing and reporting tasks.
• Collaborate with project managers to review budgets, create client-ready invoices, and resolve billing-related queries.
• Prepare and analyze financial and project-related reports, such as job costing and financial summaries, to aid decision-making.
• Verify budgets, timesheets, expense reports, and invoices for accuracy before submission.
• Monitor outstanding accounts receivable and support soft collection efforts to ensure consistent cash flow.
• Conduct internal and external reconciliations, resolving any discrepancies with vendors, clients, and project teams.
• Ensure timely submission of employee timesheets and expense reports on a weekly basis.
• Provide cross-functional administrative and accounting support to meet client and project requirements.
• Serve as backup for Accounts Payable and Accounts Receivable during periods of absence or high workload.
• Minimum of 4 years of billing experience, with a focus on accurate invoice preparation and financial reporting.
• Familiarity with Deltek Vantagepoint software is preferred, but training will be provided if necessary.
• Proficiency in Microsoft Excel and Word for handling billing and reporting tasks effectively.
• Strong communication skills and ability to collaborate with project managers and other stakeholders.
• Experience working with budgets, financial reports, and project management processes.
• Background in IT, surveying, Department of Transportation, or parks-related projects is a plus.
• Demonstrated ability to perform administrative and accounting support with attention to detail.
• Capable of managing soft collections and maintaining consistent cash flow processes.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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