Administrative and Operations Coordinator

This role is onsite in Brighton, MA 5x per week, non-negotiable, do not apply if you aren't open to working onsite 5x per weekJob Title: Administrative and Operations Coordinator - Technology Team SupportJob Summary: We are seeking an extremely organized and proactive Administrative and Operations Coordinator to assist our technology team with scheduling, data input, certification tracking, and consistent follow-ups. This role is critical in ensuring all team members complete required certifications and trainings within specified timelines. The ideal candidate will need exceptional organizational, communication, and follow-through skills to manage multiple responsibilities, while diligently documenting and monitoring progress to maintain compliance standards.Key Responsibilities:Scheduling: Coordinate and manage meeting calendars, training sessions, and certification deadlines to ensure team members have access to all required resources.Data Input & Tracking: Maintain accurate records of certifications, trainings, and other compliance requirements in designated systems.Certification and Training Follow-Up: Actively track the status of individual team members’ certification and training completions. Proactively remind those who are not compliant and ensure consistent follow-ups via email, messaging, or other methods of communication.Documentation: Maintain detailed reports and logs for certification progress, escalations, and completed follow-ups, ensuring data is centralized and up-to-date.Reporting: Provide recurring updates to leadership regarding team compliance performance, outstanding certifications, and any roadblocks.Consistent Outreach: Communicate persistently and professionally with team members who have outstanding tasks, reinforcing deadlines and expectations without compromising relationships.Process Improvement: Identify and suggest opportunities to streamline certification tracking and follow-up processes for greater efficiency.

Salary : $50,000 - $60,000