Accounts Payable Specialist

Summary: We are seeking a highly organized and detail-oriented Accounts Payable Specialist to perform all accounts payable functions within the company. This role is essential for ensuring the accurate and timely processing of invoices, reconciliation of statements, vendor file maintenance, and overall support to our financial operations and office management needs.

Essential Duties and Responsibilities:

• Invoice Processing: Enter payables into the Macola system accurately and efficiently.
• Documentation Review: Oversee purchase order backup for each payable, ensuring proper documentation and approval processes are followed.
• Payables Management: Review and monitor payables and check requests to ensure correct coding and compliance.
• Payment Coordination: Set invoices up for payment and ensure timely execution of scheduled payments.
• Report Monitoring: Track and review accounts payable reports regularly, identifying and addressing any discrepancies.
• Resolution Management: Investigate and resolve invoice discrepancies with vendors or internal stakeholders.
• Vendor File Maintenance: Maintain and update vendor files to ensure accurate records.
• Vendor Communication: Correspond with vendors and promptly respond to inquiries or issues.
• Statement Reconciliation: Reconcile statements from key accounts, including John Deere and other vendor accounts.
• Supply Management: Order office and janitorial supplies as needed to support business operations.
• General Office Support: Answer phone calls and provide assistance to internal and external parties.
• Perform other duties as assigned to enhance department operations.

Knowledge, Skills, and Abilities:

• Technical Proficiency: Strong working knowledge of Excel functions, including pivot tables and formulas.
• Attention to Detail: Exceptional organizational skills and a high level of accuracy in processing financial data.
• Independence & Collaboration: Ability to work independently while contributing to a team-based environment.
• Communication Skills: Excellent written and verbal communication for effective interactions with vendors and colleagues.
• Attitude: Friendly and cooperative demeanor that fosters a positive and productive workplace.

Preferred Qualifications:

• Prior experience in accounts payable or similar financial roles is highly desired.
• Familiarity with the Macola ERP system is a plus.
• Knowledge of accounting principles and A/P processes.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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