Accounting Assistant I

We are currently seeking a detail-oriented and dependable Accounting Assistant for a temp-to-hire opportunity with one of our clients in the Albany area. This individual will play a key role in supporting the Accounting Department and Treasurer with day-to-day operations and special projects, ensuring the accurate and timely processing of financial activities.

The ideal candidate will be professional, trustworthy, organized, and comfortable handling confidential financial data. This is a great opportunity to gain valuable experience in a mission-driven organization with the potential for long-term placement.

Key Responsibilities:

• Coordinate approvals and postings for activities and reimbursements.
• Prepare checks for payables, verify sector fund availability, and ensure supporting documentation is complete.
• Review and reconcile sector bank accounts (daily/weekly/monthly), monitor for exceptions, and maintain banking supplies.
• Maintain sector funding agreements, signature cards, and the Sector Funding Policy & Procedures Manual.
• Process and track special funds, including catastrophic fund applications and matching program approvals.
• Attend Executive Assembly meetings to process reimbursement vouchers and print checks for Chief Sector Stewards.
• Electronically file meeting minutes and forward them to the Recording Secretary.
• Collaborate with Member Services to track membership by sector and determine funding levels.
• Train new Sector Stewards on accounting policies and procedures.
• Administer grant programs: intake, review, communication, processing, and reporting.
• Support quarterly and annual audit preparation and documentation.
• Serve as a backup to the Accounting Assistant II and assist with check requests and general accounting functions as needed.
• Scan, file, and organize documentation accurately and promptly.
• Perform various administrative tasks such as filing, photocopying, and collating.
  

Qualifications:

• Prior experience in an accounting or bookkeeping support role preferred.
• Strong attention to detail and ability to manage multiple tasks and deadlines.
• Excellent communication and interpersonal skills for working with members, leadership, and vendors.
• Proficient in Microsoft Office (Excel, Outlook, Word); experience with accounting software a plus.
• Ability to maintain confidentiality and handle sensitive financial information.
• Organized, professional, and comfortable working in a mission-based environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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