What are the responsibilities and job description for the Assistant CAM / Division Coordinator - HOA position at RIZZETTA & COMPANY INC?
Summary
We are seeking a dynamic and proactive HOA Coordinator/Assistant CAM to join our Orlando team and support our operation of property management and administrative functions. This role offers an exciting opportunity to work in a fast-paced environment, assisting with administrative, operational, and project support while offering hands-on experience to develop management skills with a pathway toward a Licensed Community Association Manager (LCAM) role. As an integral part of our team, you will help ensure our properties run smoothly while providing exceptional support to tenants, vendors, and internal staff.
Essential Functions
- Assist in overseeing the daily operations of assigned community associations, acting as the primary point of contact for designated communities as directed by the LCAM.
- Support the implementation of governing documents, operational plans, and board directives, making recommendations for improvements to enhance efficiency and compliance.
- Participate in the preparation of financial reports, annual budgets, and forecasts; review financial statements and recommend cost-control measures to the LCAM and boards.
- Conduct and/or assist with regular site inspections to monitor compliance, assess maintenance needs, and prepare written reports with recommendations for corrective actions.
- Coordinate vendor services, monitor performance, and recommend vendor changes or contract adjustments as needed.
- Assist in planning and executing capital improvement projects, including obtaining bids, preparing board presentations, and tracking project progress.
- Prepare meeting packets, attend board and membership meetings, and present updates or reports on assigned projects.
- Maintain frequent communication with residents, tenants, and guests, addressing inquiries and resolving concerns within established policies.
- Track and follow up on work orders, compliance notices, and architectural review requests, recommending enforcement actions where appropriate.
- Provide administrative support to association committees and assist with strategic planning initiatives.
- Ensure compliance with applicable Florida statutes, codes, ordinances, and industry best practices.
- Serve as a secondary contact for association emergencies when the LCAM is unavailable.
Education
- High school diploma or GED required, additional coursework in business, property management, or related field preferred.
- A CAM license is not required at the time of hire; however, it must be obtained within the first 90 days of employment
Experience
- One to three (1–3) years of experience in property or community association management preferred.
- Basic knowledge of Florida Statutes, association governing documents, and industry best practices preferred.
- Proficiency in Microsoft Office and Windows-based applications.
Skills
- Strong organizational, time management, and project coordination skills.
- Ability to manage multiple priorities and meet deadlines.
- Effective interpersonal and communication skills with individuals at all professional levels.
- Ability to interpret and apply governing documents and legal requirements.
- Attention to detail with strong problem-solving and independent thinking abilities.
- Demonstrated commitment to professionalism and high standards of service.
Supervisory Responsibilities
- May provide direction to administrative, security, or maintenance staff as assigned by the LCAM.
Work Environment
- Combination of professional office and community fieldwork.
Physical Demands
- Sedentary office work, driving for extended periods, and walking moderate distances in various weather conditions during community site visits.
Disclaimer
This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Salary : $50,000 - $60,000
