Division Coordinator – HOA (This position is for Rizzetta and Company. An Affiliate of FirstService Residential)

Description

Division Coordinator – HOA

This position is for Rizzetta and Company. An Affiliate of FirstService Residential. 

Summary
The Division Coordinator provides direct support to the Director – Association Services, assisting with the oversight of a multi-site portfolio of homeowners’ associations. This role combines administrative, operational, and project support while offering hands-on experience to develop management skills with a pathway toward a Licensed Community Association Manager (LCAM) role.

Essential Functions

• Provide day-to-day administrative and operational support to the two Directors and their assigned communities.
• Assist with implementation of governing documents, operational plans, and board directives, recommending improvements for efficiency and compliance.
• Support financial planning by helping prepare reports, budgets, and forecasts; review financials and suggest cost-control measures.
• Coordinate and monitor vendor services, contracts, and performance.
• Conduct site inspections, track work orders, compliance issues, and architectural requests; prepare reports and recommend corrective actions.
• Assist with capital projects, including bids, board presentations, and project tracking.
• Prepare meeting materials, attend board/member meetings, and present updates on assigned projects.
• Maintain communication with residents, tenants, and guests to resolve inquiries within established policies.
• Provide administrative support to committees and strategic initiatives.
• Ensure compliance with Florida statutes, codes, ordinances, and industry best practices.
• Serve as secondary contact for association emergencies in the absence of the LCAM.

Education

• High school diploma or GED required, additional coursework in business, property management, or related field preferred.
• Must have an active Florida CAM license.

Experience

•        One to three (1–3) years of experience in property or community association management preferred.
•        Basic knowledge of Florida Statutes, association governing documents, and industry best practices preferred.
• Proficiency in Microsoft Office and Windows-based applications.

Skills

•    Strong organizational, time management, and project coordination skills.
•    Ability to manage multiple priorities and meet deadlines.
•    Effective interpersonal and communication skills with individuals at all professional levels.
•    Ability to interpret and apply governing documents and legal requirements.

•    Attention to detail with strong problem-solving and independent thinking abilities.
•    Demonstrated commitment to professionalism and high standards of service.

Supervisory Responsibilities

•    May provide direction to administrative, security, or maintenance staff as assigned by the LCAM.

Work Environment

• Combination of professional office and community fieldwork.

Physical Demands

• Sedentary office work, driving for extended periods, and walking moderate distances in various weather conditions during community site visits.

Rizzetta & Company is an Equal Opportunity Employer. Our Company does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.”