Accounts Payable Coordinator

RIVERSIDE FOUNDATION

ACCOUNTS PAYABLE COORDINATOR

JOB DESCRIPTION

(Revised 1/24/2022)

The Accounts Payable/Bookkeeper position will be widely responsible for the financial, administrative and clerical support for the organization. An understanding of accounting principles and basic bookkeeping is required. The position will oversee the timely completion of payments, the application of payments and processing, verifying and reconciling of invoices. The person for this position will be required to enter data into spreadsheets and bookkeeping software, compile reports and assist with administrative duties for the team. Deadline-driven activities are part of the day-to-day tasks associated with the payment cycle of the organization. 

This position will be 16-20 hours a week with a flexible schedule.

Duties include, but are not limited to:

• Tracking all payments and expenditures, invoices and statements for day-to-day functions and special events.
• Maintaining the accuracy of historical data and records, notifying senior staff of any accounting errors.
• Processing deposits and withdrawals (including resident funds), with the bank.
• Providing support in audit and tax preparation
• Verifying petty cash requests and preparing reimbursement for staff.
• Correspondence with vendors regarding finance-related inquiries.
• Preparing miscellaneous reports, including those for special events.
• Tracking and entering donations received into a fundraising platform for managing, planning and processing events and reports.
• Working in conjunction with the Accounts Receivable person on ACH deposits and transfers from one account to another account, confirming completion.
• Continuous improvement of the payment process.
• Ordering supplies as necessary

An understanding of accounting principles and basic bookkeeping is required. 

Qualifications and skills:

• Bachelor’s degree in Accounting, Finance or related field (preferred)
• 3-5 years relevant experience working in accounting or bookkeeping
• Strong verbal and written communication skills
• Strong time management and organizational skills
• High degree of accuracy and attention to detail
• Experience with accounts payable, bookkeeping and basic accounting principles
• Ability to work independently and prioritize tasks
• Strong math and analytic abilities
• Ability to address and respond to vendor inquiries
• Proficient Microsoft Office knowledge and skills
• Proficient QuickBooks knowledge and skills
• GiftWorks (fundraising platform; will train)