Executive Assistant / Office Administrator

Are you a high-energy, detail-oriented professional looking to build a career in the financial media and wealth management space?

Ritholtz Wealth Management (RWM) is a fast-growing, cutting-edge Registered Investment Advisory (RIA) firm headquartered in New York City. We are disrupting the traditional wealth management industry by pairing time-tested investment strategies with a massive media footprint, including The Compound YouTube Network, hit podcasts like Animal Spirits, and major industry events like the Future Proof Festival.

We are seeking a proactive Executive Assistant & Office Administrator to support our CEO and act as the operational backbone of our NYC headquarters. This is a vital, high-visibility, 100% on-site role where you will be the face of the office for visitors and the ultimate coordinator for our executive leadership.

Location: New York City (100% On-Site, 5 days/week)

• Executive Support: Manage the CEO’s calendar, coordinate travel arrangements, schedule high-priority appointments, and oversee/triage the CEO’s email inbox.
• Office Operations: Oversee daily headquarters operations, including managing vendor relationships, ordering equipment/supplies, and coordinating facilities maintenance.
• Front Desk & Reception: Welcome clients and guests with a professional, friendly demeanor. Answer the main office line, routing calls and messages accurately and promptly.
• Logistics & Mail: Handle the distribution of incoming mail, packages, and overnight deliveries, and oversee all outgoing correspondence.
• Hospitality & Maintenance: Maintain a clean, organized, and professional office environment (including light organizing and restocking the kitchen/refrigerator).
• Special Projects: Assist with ad-hoc operational, media, or event-related projects as needed.

• Experience: Minimum 1 year of office administrative or executive support experience. Experience within a financial services, RIA, or broker-dealer environment is highly preferred.
• Technical Skills: Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
• Soft Skills: Exceptional organizational, communication, and multitasking abilities. A high degree of discretion and professionalism in handling confidential financial data.
• Education: Associate or Bachelor’s degree preferred.
• Location: Must be based in the greater New York area and able to commute to the NYC office 5 days per week.

We take care of our team. RWM offers a competitive and comprehensive benefits package, including:

• Health & Wellness: Premium Medical, Dental, and Vision insurance, plus Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA).
• Financial Security: 401(k) plan with company match, plus Life and Disability insurance.
• Time Off: Generous Paid Time Off (PTO), Paid Parental Leave, and support for community volunteering.
• Culture & Extras: A vibrant, inclusive company culture, employee discounts, and an Employee Assistance Program (EAP).
• Compensation: $65,000 - $95,000 base (commensurate with experience) Comprehensive Benefits. The salary offered will be determined by, but not limited to, experience, education, skill, location, and credentials.

• The Compound: Our flagship media network featuring Josh Brown, Michael Batnick, Ben Carlson, and guests, breaking down investing, markets, and culture weekly.
• Animal Spirits: A hit weekly podcast about markets, life, and investing hosted by Michael Batnick and Ben Carlson.
• Future Proof: The world’s largest outdoor wealth management festival, held annually beachside in Huntington Beach, California & Miami Beach, Florida

Ritholtz Wealth Management is an Equal Opportunity Employer. We participate in E-Verify to confirm work authorization with the U.S. Social Security Administration (SSA) and Department of Homeland Security (DHS) via the Form I-9