Bookkeeper and Billing Specialist

Bookkeeper and Billing Specialist

Rhoades Levy Law Group P.C., a Northbrook, Illinois-based law firm, is seeking an experienced, detail-oriented Bookkeeper & Billing Specialist to join our growing and collaborative team.

This is an in-office, part-time position minimum 20 hours up to full-time of 37.5 hours per week, with a flexible schedule that may vary based on the firm's billing cycle.

The Bookkeeper and Billing Specialist will oversee the firm's day-to-day bookkeeping operations of our growing law firm. This position will ensure the firm's bookkeeping and billing operations, including accounts payable, accounts receivable, client billing, bank and credit card reconciliations and monthly financial reporting. The position will work closely with attorneys, paralegals, clients, and outside accountants as needed.

This role does not include HR responsibilities. The primary focus is bookkeeping, billing, accounts payable and receivable, reconciliations, and financial reporting.

Key Attributes:

• Self-motivated and proactive
• High Integrity and discretion
• Dependable and accountable
• Detail oriented and highly organized
• Positive attitude and strong interpersonal skills
• Ability to work effectively as part of a team with minimum supervision
• Comfortable working in a fast-paced, changing environment

Required Skills / Abilities:

• Strong knowledge of accounts payable and accounts receivable.
• Experience performing bank reconciliations
• Experience working with outside CPAs/Accountants
• Exceptional attention to detail and organizational skills
• High level of integrity and discretion with confidential client and financial information
• Excellent verbal and written communication skills
• Proficient with Microsoft Office.
• Experience with QuickBooks.
• Excellent customer service skills.
• Strong time management skills.
• Ability to work well in a TEAM environment.
• Experience with Smokeball and other law firm management software is a plus.

Education and Experience:

• Bachelor's degree in Accounting, Finance, or related field preferred.
• 7 years of progressive bookkeeping/accounting experience.
• Experience in professional services, legal, public accounting, or small business environments preferred.

Responsibilities:

Accounts Payable, Billing, and Accounts Receivable

• Process vendor invoices and manage accounts payable.
• Manage the firm's client billing operations, coordinating with attorneys and paralegals as needed.
• Process incoming payments and manage client payment tracking.
• Monitor aging reports and assist with collections when appropriate.
• Monitor firm cash flow and bank balances.
• Maintain accurate bookkeeping records and supporting documentation.
• Communicate with clients regarding billing and payment questions and resolve concerns when appropriate, escalating matters to attorneys as needed

Monthly Reporting

• Prepare monthly time reports for attorneys and paralegals
• Perform monthly bank and credit card reconciliations
• Prepare monthly financial statements and other financial reports
• Coordinate with outside accountants as needed

Additional Duties and Responsibilities

• Perform other bookkeeping and administrative duties as needed

Our Core Values:

• Excellence
• Transparency
• Integrity

Compensation:

$25 - $30 / hour dependent on experience.

This is an in-office position part-time position minimum 20 hours up to full-time of 37.5 hours per week, with scheduling flexibility based on the firm's billing cycle. This position will include employer-sponsored benefits for full-time employment.

Equal Employment Opportunity:

Rhoades Levy Law Group values a diverse workplace, provides equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any type and are committed to maintaining