What are the responsibilities and job description for the Billing Manager position at RHI Magnesita?
Fully On-Site
As the Billing Manager for BPI Recycling, a joint venture in which RHI Magnesita is a partner, you will be based in Pittsburgh and oversee the complete end‑to‑end Accounts Receivable and Accounts Payable invoicing process. In this role, you will ensure accurate, timely, and compliant billing while collaborating closely with Accounting and Finance to support month‑end close and financial reporting activities. You will also lead and develop the invoicing team, strengthening process efficiency, accuracy, and overall operational performance.
Core Responsibilities And Tasks
As the Billing Manager for BPI Recycling, a joint venture in which RHI Magnesita is a partner, you will be based in Pittsburgh and oversee the complete end‑to‑end Accounts Receivable and Accounts Payable invoicing process. In this role, you will ensure accurate, timely, and compliant billing while collaborating closely with Accounting and Finance to support month‑end close and financial reporting activities. You will also lead and develop the invoicing team, strengthening process efficiency, accuracy, and overall operational performance.
Core Responsibilities And Tasks
- Manage daily invoicing operations for both Accounts Receivable and Accounts Payable, ensuring timely and accurate processing of customer invoices and vendor bills.
- Oversee invoicing team workload, assign priorities, review output, and provide coaching and performance feedback.
- Ensure invoices align with contracts, pricing agreements, purchase orders, and delivery documentation.
- Act as primary point of contact for invoicing questions from customers, vendors, sales, operations, and accounting teams.
- Partner closely with Accounting to support month-end close, including revenue recognition, accruals, and reconciliation of AR/AP balances.
- Review and resolve billing discrepancies, credit memos, rebills, and pricing adjustments.
- Monitor aging reports and collaborate with collections to reduce outstanding receivables and improve cash flow.
- Develop and enforce invoicing procedures, controls, and best practices to ensure compliance and audit readiness.
- Identify process inefficiencies and implement improvements to increase accuracy and reduce billing cycle time.
- Formal Education (Preferred)
- Bachelor’s Degree with coursework in accounting, finance, or business.
- Knowledge & Experience (Preferred)
- 3-5 years of relevant experience, including at least 3 years of team leadership, coaching, or mentoring
- Ability to take initiative and proactively engage stakeholders in problem-solving
- Excellent communication skills with the ability to influence at all levels of the organization
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and online platforms, with data analysis capabilities
- Collaborative mindset with the ability to bring diverse perspectives into discussions
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
- Profit Sharing