Purchasing Coordinator

RFID Hotel, division of Avery Products is looking for a Purchasing Coordinator who will be responsible for supporting all administrative and operational aspects of the purchasing function, ensuring accuracy, quality, and timely delivery of products. This role partners closely with suppliers and internal teams, including Sales, Customer Service, Design, Finance, and Operations to process purchase orders, manage order status, review production files and artwork, and resolve quality or billing issues. The ideal candidate is highly detail‑oriented, organized, comfortable working in a fast‑paced environment, and eager to learn international purchasing within a collaborative, global team setting.

WHAT WE OFFER:

• Competitive Pay ($24 - $26.45/hour) based on knowledge, skills and relevant work experience Quarterly Bonus Potential.
• Great comprehensive benefits including Medical, Dental, Vision, Short Term & Long-Term Disability, Company provided & paid life insurance.
• Excellent 401K Retirement Plan with very generous company match.
• Work Life Balance; 12 Company Paid Holidays, Paid Vacation and Paid Sick Time.
• High growth potential with excellent compensation.
• A company culture that values individual contribution.

What You’ll Do

• Process purchase orders – check the sales order and artwork, and ensure the details of the order, technology, quantities, features, timelines, and margins are accurate. Then, create and send the Pos to the suppliers. Communicate and coordinate needed updates with sales, customer service, art, and finance.
• Check the suppliers’ confirmation files / proforma invoices and artwork files against our original purchase orders and artwork for accuracy. Approve or disapprove the files and work with supplier on corrections. Update our systems accordingly.
• Receive production images from our supplier and check them against our artwork. Verify the pantone colors, spelling, art, sequential ranges, technical requirements, and product details for accuracy. Approve or disapprove the production and work with supplier on corrections. Update our systems accordingly.
• Manage purchase order status: Regularly look at filters to check the status of our purchase orders. Are we missing the proforma invoice, are we missing images, is it shipping on time? Work with the supplier on the open purchase order status to ensure timely delivery. Communicate order status with customer service and sales.
• Handle Quality control failures. If our quality control team or customer log a complaint about the products quality you will work with the supplier on discovery of what happened, what corrective action needs to happen, and see it through until the complaint, replacement, or credit is closed.
• Approve invoices and credits. Review supplier invoices for accuracy, troubleshoot, resolve, and approve for processing.
• Process inbound shipments. Check carriers’ websites for tracking information, download and verify the accuracy of the commercial documents, customs entries, troubleshoot as needed, and update systems.

Additional Responsibilities as needed:

• Be a source of support for the purchasing team. This is an excellent opportunity to learn about International Purchasing.
• Price Pos
• Process quote, timeline, and sample requests
• Assist the team, other departments, and leadership with various projects and tasks assigned.

What you need to succeed:

• Work in the office - We are located off I-75, just south of Tampa on the Tampa/Brandon line.
• Have 2 years of office administrative experience.
• Be able to decipher sequential ranges (we deal with technology unique identification and serial numbers).
• Be able to identify spelling errors.
• Ability to distinguish differences between colors to identify color matching errors, pantone colors, and pattern (logo) alteration errors.
• Be detailed oriented and organized. We are paperless and work as a team, so organization, file saving mechanisms, structure, and naming conventions are essential.
• Be a problem solver, have basic algebra, and commonly used math skills
• Comfortable using computers and software - We are a paperless company.
• Know how to use Excel and are comfortable using formulas. Intermediate level Excel skills are preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software, particularly Excel.

To learn more about our company, visit our website at www.rfidhotel.com.

All offers of employment are based on the successful completion of a pre-employment background check, drug screen and reference check. Avery Products Corporation is an at-will employer. Employment is at will and, as such, are free to resign at any time without any reason. The company retains the right to terminate an employee’s employment at any time with or without reason or notice.

Thank you for your time and consideration of this opportunity. Please include resume when responding.