What are the responsibilities and job description for the Administrative Assistant/Buyer position at Revolution Search Group?
Position Summary
The Administrative Assistant / Purchaser plays a critical support role in the daily operations of a commercial cabinetry and millwork company. This position is responsible for managing purchasing and procurement activities, coordinating vendor relationships, supporting project administration, and ensuring the office runs efficiently. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced manufacturing and construction environment.
Key Responsibilities
Purchasing & Procurement
• Source, price, and issue purchase orders for cabinet components, hardware, sheet goods, lumber, laminates, and finishes
• Maintain and develop vendor relationships; negotiate pricing, lead times, and delivery terms
• Track open POs and ensure on-time delivery to support production schedules
• Reconcile packing slips and vendor invoices against purchase orders
• Monitor and maintain appropriate inventory levels; flag shortages to production management
• Research and qualify new suppliers as needed
Project & Shop Administration
• Assist project managers with bid preparation, submittals, and material tracking
• Maintain and organize project files, shop drawings, change orders, and specifications
• Coordinate delivery schedules between vendors, the shop, and job sites
• Track material release dates against project milestones
• Support the estimating process by gathering pricing and availability data
General Administrative Support
• Answer phones, manage email correspondence, and greet visitors
• Maintain office supply inventory and handle general office needs
• Assist with accounts payable entry and coding of vendor invoices
• Support HR administrative tasks including onboarding paperwork, time tracking, and recordkeeping
• Prepare reports, spreadsheets, and other documentation as requested
• Coordinate with accounting for lien waivers, COIs, and subcontractor documentation
Qualifications
Required
• 2 years of administrative, purchasing, or office coordination experience
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Clear written and verbal communication skills
• Experience with purchase orders, invoicing, and vendor management
• Ability to read and interpret basic project documentation, drawings, or specifications
Preferred
• Experience in a cabinetry, millwork, woodworking, or construction-related environment
• Familiarity with cabinet or construction project management software (e.g., Cabinet Vision, Microvellum, Procore, or similar)
• Experience with QuickBooks or similar accounting/ERP software
• Knowledge of commercial construction project workflows