EMAC Admin. Contractor

Position: EMAC Administrative Contractor
Location: Indianapolis, IN – Onsite
Address: 302 W. Washington St., Room W-046, Indianapolis, IN 46204
Contract: 09/28/2026 – 02/26/2027
Schedule: Monday–Friday, 37.5 hours/week
Hours: Flexible, as long as 37.5 hours are completed weekly
Interview: Phone and In-Person

Job Responsibilities:

• Assist the Logistics Section Chief with closing out open Emergency Management Assistance Compact (EMAC) reimbursement packets.
• Review reimbursement packages for accuracy, completeness, and consistency across multiple documents.
• Review and organize timesheets, equipment records, expense logs, and other deployment documentation.
• Assist with preparing, auditing, and submitting comprehensive reimbursement packages.
• Coordinate with other states, agencies, and personnel to resolve discrepancies and obtain required documentation.
• Support the processing and review of Request for Assistance (REQ-A) forms.
• Track deployed resources, logistics, mission status, and related documentation.
• Assist with reconciling costs between assisting agencies/entities and requesting states to support reimbursement.
• Maintain accurate records and provide routine status updates to leadership.
• Assist with resource typing, cataloging, and vetting of deployable resources.
• Support Emergency Operations Center activities and other emergency management administrative tasks as assigned.

Required Qualifications:

• 2 years of customer service experience in an administrative, clerical, or similar role.
• 2 years of experience working with spreadsheets and databases.
• 2 years of reimbursement or financial reconciliation experience.
• Strong attention to detail and ability to work independently.
• Strong verbal and written communication skills.
• Strong computer and mathematical skills.

Preferred Qualifications:

• Emergency management experience or related credentials/certifications.
• Prior government or public-sector experience.
• Logistics or supply chain coordination experience.
• Knowledge of the EMAC process is a plus, but training can be provided.

If you are interested and meet the requirements, please send me your updated resume and confirm your availability for the interview process.

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