Billing Specialist

Job Title: Billing & Financial Operations Specialist

Duration: 12 Months (Possible extension)

Location: New York, NY 10286

Onsite Role (4 days a week)

Responsibilities:

• Supports a complex, high-visibility government client engagement by ensuring accurate, timely, and audit-ready billing processes.
• Ability to manage and validate large-scale time allocations across a population of 100 resources on a monthly basis, while operating effectively in a dynamic, continuously evolving environment.

Time Allocation & Billing Accuracy

• Collect, track, and validate monthly time allocations across 100 team members to support accurate invoicing.
• Investigate and resolve discrepancies in time reporting, ensuring alignment with contractual requirements and internal policies.
• Partner with business leads and resource managers to confirm completeness and accuracy of submitted data prior to billing.

Invoice Preparation & Oversight

• Prepare and issue detailed, supportable invoices aligned to client contractual terms and billing structures.
• Ensure all billing inputs are accurate, traceable, and defensible for audit and client review.
• Maintain clear documentation supporting all billed amounts, including time allocations and rate calculations.

Payment Processing & Reconciliation

• Receive, post, and reconcile client payments in accordance with established procedures.
• Perform regular account reconciliations to ensure financial records are complete and accurate.
• Identify and escalate variances or issues in a timely manner.

Account Management & Reporting

• Maintain and update client account records, including billing profiles and historical transactions.
• Develop and deliver regular reporting on billing activity, outstanding balances, and financial trends.
• Support internal stakeholders with data requests and financial insights related to billing operations.
• Respond to client and internal inquiries related to billing, invoices, and payment status.
• Clearly explain billing methodologies, time allocation structures, and financial details as needed.
• Partner cross-functionally with operations, finance, and compliance teams to resolve issues.

Collections & Follow-Up

• Monitor accounts receivable and proactively follow up on outstanding balances.
• Coordinate with internal stakeholders to address delays or disputes impacting payment timelines.

Education/Experience:

• Proven ability to manage large data sets and reconcile complex financial information.
• Experience tracking and validating time allocations across large teams is highly preferred.
• Strong communication skills, with the ability to interact professionally with internal and external stakeholders.
• Familiarity with billing systems and financial reporting tools.
• Audit, compliance, or regulated environment experience is a strong plus