What are the responsibilities and job description for the Staff Accountant position at Rep Data?
Department: Finance
Location: Remote US
ABOUT US
Rep Data consists of a group of experienced industry veterans revolutionizing the survey data and sampling process. Our clients include top management consultancies, market research agencies, and brands. Our mission is to make our clients’ research process easier and to be a reliable, repeatable data collection partner. For life! If you are passionate about delighting customers and simplifying the inherent complexities of data collection, we want to hear from you!
WHAT YOU WILL DO
We’re looking for a highly organized, systems-minded Staff Accountant to join our Finance team. In this role, you’ll own high-volume, operational accounting work that keeps our day-to-day finance processes running smoothly across multiple entities. You’ll partner closely with our AP and AR Managers to support Accounts Payable, Accounts Receivable, and entity-level accounting as we continue to scale.
Key Responsibilities
- Accounts Payable
- Process vendor invoices in Tipalti: review for accuracy, flag discrepancies, and coordinate resolution with Project Managers (PMs).
- Communicate invoice and Salesforce expense updates to PMs.
- Assist with payment runs.
- Support Rippling expense follow-ups for missing or incomplete information.
- Monitor the shared accounting inbox for vendor inquiries and statements of account (SOAs).
- Maintain PO/invoice matching practices and documentation.
- Accounts Receivable
- Assist with invoice creation and issuance: prepare invoices, confirm billing details, and send invoices to clients.
- Monitor incoming payments and resolve operational AR issues (e.g., misdirected checks).
- Respond to AR inquiries via the Accounting inbox, Lockstep, and internal PM channels.
- Support collections follow-ups by reviewing overdue invoices after automated reminders and escalating issues as needed.
- Entity & Compliance Support
- Provide administrative accounting support for the UK and other international subsidiaries.
- Support state tax compliance: access portals, confirm status, and submit payments.
- Maintain and organize accounting documents within the virtual inbox/mailbox system.
- 2 years of experience in accounting or finance operations, ideally in a fast-paced, growth-oriented environment.
- Experience with accounting/ERP tools (e.g., Sage Intacct, Tipalti, or similar platforms).
- Experience supporting multi-line invoice structures and project-based or services billing environments.
- Familiarity with multi-entity and multi-currency accounting.
- Strong attention to detail, organization, and follow-through.
- Demonstrated ability to improve processes and optimize workflows.
- Strong communication skills and comfort partnering with vendors, customers, and internal stakeholders.
- Ability to manage multiple priorities and meet deadlines in a dynamic environment.
- Experience in market research or a similar professional services environment is a plus.
- Competitive base salary, plus opportunity for quarterly bonus program based on company and individual performance
- Employer subsidized medical, dental, and vision coverage
- Paid time off and paid holidays
- 401K plan and matching program
- Work from home with reimbursements for work-related expenses
- Company-provided computer
- Paid volunteer program
- An opportunity to work with some of the best and brightest in the market research industry and drive large-scale innovation in "restech