Payroll Administrator

Job Posting: Payroll Administrator

Renascent Inc. is a demolition and construction services company looking for a Payroll Adminstrator for our Indianapolis IN location. We provide structural and interior demolition services, site preparation, and comprehensive recycling services, including processes to generate reusable construction materials.

Summary:

Join our dynamic accounting team as a Payroll Administrator and play a pivotal role in managing our payroll processes. This position offers the opportunity to work with a dedicated team while ensuring the accurate and timely payment of our workforce. Ideal candidates are detail-oriented, embrace routine tasks, and enjoy working within a structured environment to achieve precision in payroll processing.

Key Responsibilities:

Union & Multi-State Payroll Administration

• Process weekly payroll for union and non-union employees across multiple company operations and project locations.
• Maintain working knowledge of collective bargaining agreements (CBAs) and ensure payroll is administered in accordance with union contract requirements.
• Calculate and process union wages, fringes, deductions, vacation funds, supplemental unemployment benefits, and other contract-specific payroll requirements.
• Prepare, reconcile, and submit union benefit contributions, pension contributions, health and welfare payments, training funds, and other applicable remittances.
• Ensure accurate tracking and reporting of union classifications, craft codes, and work hours by project.
• Assist with certified payroll reporting and prevailing wage compliance requirements for public works and government-funded projects.
• Maintain compliance with Davis-Bacon Act, state prevailing wage laws, and project-specific labor requirements where applicable.
• Coordinate payroll-related reporting and audits requested by union representatives, benefit funds, government agencies, and external auditors.
• Review and verify employee time records, job costing allocations, and labor distributions for accuracy.
• Maintain current knowledge of union contract changes, payroll regulations, wage determinations, and labor compliance requirements.

Multi-State Payroll Compliance

• Process payroll for employees working across multiple states and jurisdictions.
• Ensure proper state and local tax withholding, unemployment insurance reporting, and payroll tax compliance.
• Track employee work locations and allocate wages according to applicable state tax requirements.
• Coordinate payroll registration and compliance requirements for new states where projects are performed.
• Assist with payroll tax filings, reconciliations, and reporting requirements across multiple jurisdictions.
• Maintain compliance with state-specific wage and hour regulations, paid leave requirements, and payroll reporting obligations.
• Must be familiar with
• Maintain precise employee payroll records for union and non-union staff, updating data as necessary for accuracy.
• Efficiently collect, review, and input timekeeping information for hourly employees, including overtime and shift differentials.
• Calculate and process appropriate withholdings for federal, state, and local taxes, complying with current legislation.
• Handle deductions for benefits, garnishments, and other withholdings in line with CBAs and company policies.
• Utilize ComputerEase payroll software to enter data, generate payroll reports, and resolve any payroll-related issues.
• Prepare and issue paychecks or direct deposit statements to employees.
• Serve as a point of contact for payroll inquiries, working closely with managers and employees to resolve any discrepancies promptly.
• Remain informed on updates to tax laws and amendments to union contracts, applying this knowledge to payroll processing.
• Assist with payroll reporting for tax and regulatory purposes and participate in payroll audits as needed.

Qualifications:

• A minimum of 2 years of experience in payroll administration, ideally within a unionized environment.
• Proficiency in ComputerEase software or similar payroll processing systems.
• A strong grasp of payroll fundamentals, tax regulations, and applicable deductions.
• Knowledge of federal and state labor laws, including the Fair Labor Standards Act (FLSA).
• Ability to independently conduct research on payroll setup in new states and for new unions.
• Excellent organizational skills and a keen attention to detail.
• Strong analytical, problem-solving, and communication abilities.
• Ability to work autonomously and efficiently in a fast-paced setting.
• Proficiency in Microsoft Office Suite, particularly Word and Excel.

Preferred Qualifications:

• A two-year degree in accounting or a related field.
• Experience interpreting collective bargaining agreements.
• A preference for routine work and completing tasks according to checklists.

This is your chance to contribute to our team's success while advancing your career in payroll administration. If you thrive in a structured, detail-oriented environment and are looking for an opportunity to ensure our payroll processes run smoothly, we would love to hear from you.

Pay: $28.00 - $32.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Work Location: In person

Salary : $28 - $32