Personal/Executive Assistant

Personal/Executive Assistant

Seeking a Versatile Personal/Executive Assistant for a Fast-Paced, Creative Lifestyle...This role supports a high-level professional across personal, household, and creative domains. Responsibilities include managing errands, coordinating home logistics, assisting with gift-giving and resale of luxury items, and supporting content creation for social media. Ideal candidates are highly organized, tech-savvy, adaptable, and proactive, with a passion for keeping things running smoothly behind the scenes.

Responsibilities:

• Support with ad hoc administrative tasks.
• Utilize various platforms like Facebook Marketplace or FASHIONPHILE to resale luxury items, including handbags and shoes to home décor and furniture; this would entail photographing and posting items, communicating with possible buyers, and coordinating the close of sale.
• Assist with timely, event focused purchases and/or general gift-giving (e.g., flowers for a funeral, wedding present, baby shower gift, etc.).
• Return and track personal outgoing packages (e.g., returns) and shipments.
• Create and maintain an organizational system for products/packages that are received to home: paperwork: and other various items in general areas.
• Maintain and organize household spaces, including tidying general areas, restocking rooms with clean linens and appropriate toiletries, and addressing other home-related needs as they arise.
• Assist with home design and décor, including sourcing items, coordinating purchases or installations, and supporting aesthetic organization of living spaces in alignment with CEO’s preferences.
• Coordinate grocery shopping, creating shopping lists, purchasing items in-store or online, and ensuring timely deliver or pickup based on CEO’s preferences and schedule.
• Prepare one to two meals per week, based on CEO’s preferences and schedule, ensuring quality, timeliness, and dietary considerations as needed.
• Be point of contact, both in person and otherwise, for home repairs, installations, maintenance, and the like.
• Make and manage a variety of personal appointments.
• Handle personal errands on behalf of CEO, and, occasionally, her husband/family.
• Provide occasional transportation to/from work, airport, events, etc.
• Help coordinate care of pet including, but not limited to – walks, grooming, pick-up/drop off around CEO’s schedule.
• Available to work with outside companies or individuals as needed in support of personal/business activities.
• Assist with video/photo production for social media platforms, including setup and clean-up, as circumstances dictate.
• Capture organic content when needed, such as video/photo phone footage.
• Film, filter and edit planned content for social media platforms, at CEO’s discretion.
• Post and curate social media presence/account, as necessary.

Key skills:

• Demonstrates attention to detail while performing tasks with speed and efficiency.
• Maintains discretion and trustworthiness in all responsibilities.
• Exhibits high agility and adaptability in dynamic environments.
• Communicates with tact and diplomacy; excels in interpersonal interactions.
• Possesses excellent verbal and written communication skills.
• Applies superior organizational skills and transitions between tasks with ease.
• Operates with a self-driven mindset; proactive and initiative-oriented.
• Solves problems independently within scope of authority.
• Responds promptly and works flexibly to meet evolving needs.
• Upholds a strong work ethic and effectively prioritizes a diverse workload.
• Brings a positive, go-getter attitude; enthusiasm for content, storytelling, and Internet culture is a plus.
• Demonstrates tech-savviness and comfort with digital tools.

Requirements:

• Experience as Personal and/or Executive Assistant.
• Available during and outside standard hours.
• Discretion with sensitive matters and information.
• Flexibility to travel, run errands, answer calls, and manage tasks as per Dr. Lee’s schedule.
• General administrative support skills.
• Ability to manage travel, calendar/schedule, and financial parameters, if/when requested.
• Familiar with retail customs and practices.
• Knowledge of Shopify, Excel, Microsoft Word, Google Docs/Sheets/Forms, social media platforms, and ability to learn new software if required.
• Knowledge of short form video editing, preferred.