Executive Personal Assistant

The Executive/Personal Assistant will provide administrative and operational support to an Executive/Owner, serving as the primary business contact for communication, calendar management and daily business and personal operations. The team member we are looking for is business savvy, professional, can effectively handle a variety of tasks, troubleshoots quickly and professionally, and works independently and jointly in a fast-paced environment to advance goals. 

Please Note: This position is not affiliated with Martin Management Goup. This is a freelance opportunity with a contract offered by a separate entity.

Compensation: $20-$30 per hour

RESPONSIBILITIES: 

• Provide high-level administrative support to the Executive/Owner, executing a multi-company strategy to support business workflow and goals. 
• Manage and prioritize the Executive/Owner’s calendar and schedule.
• Coordinate and schedule travel to include making travel arrangements, and creating itineraries.  
• Liaison between clients, third-party vendors, and real estate rental guests, project stakeholders, and event guests providing excellent communication and superior customer service. 
• Actively monitor and adjust short-term rental pricing for rental properties to maximize occupancy. 
• Inspect and report on rental property conditions and vendor performance based on quality assurance standards.
• Administer or coordinate pet care for manager’s pets on a weekly or monthly basis 
• Verify and thoroughly research vendors, talent, support systems, and opportunities to advance given objectives, preparing high-level, detailed reporting utilizing Excel, PowerPoint and/or Word. 
• Compose, edit, and proofread correspondence and distribute to business partners, third party vendors and client distribution lists. 
• Ensure deliverables are being met in accordance with vendor contracts and on-time.
• Resolve conflict or complaints quickly and professionally, minimizing the need to escalate.  
• Organize and categorize physical and digital property information, project information and data.
• Create expense reports and payroll documentation via QuickBooks.
• Manage and troubleshoot technical devices and applications with support desks. 
• Provide feedback on opportunities to enhance business operations, relationships and processes.
• Follow direction of management to properly execute according to vision, policies and procedures.
• Perform various administrative and personal functions as requested. 
• Any other duties assigned by the Executive/Owner.

Salary : $20 - $30