Recruiting Associate

The Recruiting Coordinator plays a key role on Reliant's Advancement Team, helping grow the mission by engaging potential ministry partners, coordinating conference and recruiting events, and ensuring leads are well cared for from first contact through qualification. This role combines relational presence with organized follow-through — representing Reliant with hospitality while maintaining accurate, healthy recruiting pipelines.

Role Responsibilities & Duties

Recruiting & Conference Travel

• Represent Reliant at conferences and recruiting events (up to 3 trips/month in spring and fall; 1–2 trips/month otherwise).
• Aid the Advancement Administrator in coordinating logistics for each event, including travel, booth setup, needed personnel, and proper materials.
• Ensure conference materials (banners, handouts, swag, etc.) are ready and accurate.
• For events in attendance, manage the booth, gather leads, connect with potential partners, and model a welcoming presence.
• Capture all event leads promptly and enter them into Reliant's CRM system (Pipedrive).
  
  

Lead Generation & Conversion

• Own and manage the Leads Pipeline, ensuring all new leads are cared for and consistently moving toward qualification.
• Engage leads between events through relational follow-up, email campaign execution, and timely check-ins that reflect Reliant's value of hospitality.
• Track all pipeline activity in Reliant's CRM (Pipedrive), maintaining accurate notes and measurable progress.
• Collaborate with the Advancement Team Lead to evaluate lead quality, identify trends, and test strategies that improve conversion rates.
• Support the Partner Pipeline (owned by Program and Advancement Team Leads) by assisting with reminders and tasks as needed.
  
  

Administrative Support

• Help maintain the Partner inbox, providing hospitable responses and routing inquiries as needed.
• Assist with conference logistics, travel coordination, and shipment of materials.
• Maintain accurate records of events, leads, and follow-up activity.
• Provide general administrative support for recruiting-related projects as assigned.
  
  

Ministry Responsibilities

• Serves in a ministry position within Reliant by providing spiritual, ministry, and administrative responsibility for the accomplishment and effectiveness of Reliant's and its partners' ministry mission.
• Demonstrates the spiritual calling, giftedness, and maturity requisite for a position of ministry within the organization, as determined by senior management.
• Serves as a role model for spiritual maturity in accordance with Reliant's and its partner ministries' Christian beliefs and mission.
• Represent Reliant well to outside organizations and individuals in a service, consultant, or advisory capacity in the expression and exercise of the evangelical Christian beliefs of Reliant and its partners.
• Organizes, leads, and/or participates in prayer groups on an ongoing basis, and fulfills other ministry functions and requirements as requested by Reliant.
• Affirms that this position is a ministerial position within Reliant, subject to the “ministerial exception” legal doctrine.
  
  

Knowledge, Skills & Abilities

• Understanding ministry operations, mission statements, and faith communities is crucial for sourcing candidates aligned with organizational vision.
• Clear, empathetic verbal and written interactions with candidates, hiring teams, and ministry leaders to create a positive candidate experience.
• Working collaboratively with pastors, volunteers, staff, and other stakeholders to advance the ministry's staffing needs.