Receptionist/Administrative Assistant

Job Summary

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess strong technical skills to manage office functions efficiently. In this role, you will serve as the first point of contact for visitors and clients, while also handling a variety of clerical tasks that keep our office running seamlessly. Your positive attitude and proactive approach will contribute significantly to a welcoming environment and productive workplace.

Responsibilities

• Greet visitors, clients, and vendors with professionalism and enthusiasm, providing excellent customer service at all times
• Manage multi-line phone systems, screen calls, and direct inquiries to appropriate staff members using courteous phone etiquette
• Maintain a clean, organized front desk area and ensure all reception duties are performed promptly and accurately
• Handle data entry tasks using spreadsheets and productivity software such as Microsoft Office, ensuring accuracy and confidentiality
• Support office management by coordinating appointments, scheduling meetings, and managing calendars efficiently
• Assist with clerical duties including word processing, document preparation, filing, and maintaining office supplies
• Use computer skills to update records in QuickBooks or other accounting software as needed for billing or expense tracking

Qualifications

• Proven experience in office management or administrative support roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry processes
• Excellent communication skills in both English and bilingual capabilities (if applicable), demonstrating clear phone communication and client interaction
• Strong computer literacy with the ability to quickly adapt to new software or technical tools used within the office environment
• Previous experience working at a front desk or in customer service roles that require professional phone etiquette
• Demonstrated ability to multitask effectively while maintaining attention to detail in a fast-paced setting
• Personal assistant or clerical experience is a plus, along with familiarity using office equipment such as multi-line phones and printers

Join us in creating an energetic workplace where your organizational talents shine! This paid position offers an exciting opportunity to develop your administrative skills while supporting a vibrant team dedicated to excellence.

Pay: $16.00 - $18.00 per hour

Work Location: In person

Salary : $16 - $18