Senior Project Coordinator

Position Overview:

The Project Coordinator will play a critical role in supporting Project Managers on the planning, execution, and delivery of luxury residential construction projects. This individual will be responsible for managing project documentation, maintaining schedules, coordinating between consultants, contractors, and vendors, and ensuring the highest levels of organization and confidentiality. The role requires initiative, resourcefulness, and a keen eye for detail to ensure seamless project execution.

Key Responsibilities:

• Provide direct support to Project Managers in the coordination and administration of high-end residential construction projects.
• Manage project schedules, track key milestones, and prepare progress reports.
• Maintain accurate project documentation, contracts, budgets, and correspondence.
• Liaise with architects, designers, contractors, and vendors to ensure timely communication and issue resolution.
• Anticipate project needs, proactively identify potential challenges, and propose solutions.
• Assist with procurement processes and manage the flow of information between stakeholders.
• Uphold the highest standards of discretion and confidentiality regarding all family and project matters.
• Prepare presentations, reports, and documentation for senior leadership.
• Ensure project records are organized, updated, and readily accessible.

Qualifications & Experience:

• Bachelor’s degree in construction management, architecture, engineering, business, or a related field (preferred).
• 5 years of experience in project coordination within luxury residential construction, real estate development, or related industries.
• Strong organizational skills with the ability to manage multiple projects and priorities simultaneously.
• Exceptional initiative and problem-solving abilities, with a proactive mindset.
• Excellent communication skills, both written and verbal, with a professional and discreet demeanor.
• Proficiency in project management software, scheduling tools, and Microsoft Office Suite.
• High degree of integrity, judgment, and discretion when dealing with sensitive information.

Personal Attributes:

• Highly organized and detail-oriented.
• Discreet, trustworthy, and reliable.
• Confident working independently while supporting a broader project team.
• Able to adapt quickly and thrive in a fast-paced, evolving environment.
• Committed to excellence and delivering the highest standards of work.

Compensation:

Competitive salary and benefits commensurate with experience.