What are the responsibilities and job description for the Office Manager position at rednote?
About rednote
rednote (Xiaohongshu) is a content community and lifestyle platform where people discover and share their lives. As we expand our operations in the United States, we are looking for an Office Manager for our NY office who will lead the day-to-day operation and event planning.
About the Role
We are hiring an Office Manager for the newly opened NY office. Specifically, this role will lead office operation, support positive office employee experiences, and be the owner of event and conference planning execution.
Key Responsibilities
1. Office Operations
- Act as the primary point of contact for office management, including office layout changes, seating charts, and facilities
- Oversee office security protocols, badge access, and emergency preparedness
- Assist with meeting room scheduling, executive travel arrangements, and expense reporting as needed
2. Employee Experience & Culture Support
- Plan and execute office events, team off-sites, and holiday celebrations
- Partner with EAs of executive leaders to organize and prepare leadership events and conferences in the NY office
- Support the People Team with local culture initiatives to maintain high employee morale
3. Procurement & Vendor Management
- Manage relationships and contracts with office vendors (catering, supplies, furniture, etc.)
- Monitor and replenish office supplies within budget
- Coordinate incoming and outgoing mail, shipping, and courier services
What We're Looking For
- Bilingual in English and Mandarin Chinese — fluent English (written and spoken); Mandarin listening comprehension required
- Proficient in Google Workspace (Docs, Sheets, Slides) or Microsoft Office 365, and Slack
- Exceptional verbal and written communication skills with a professional demeanor. Past track record of working directly with (or with EAs of) executive level leaders is preferred
- Strong organizational skills with event planning and coordination experiences
- Comfortable working independently in a fast-paced environment
- Master of multitasking and can manage several projects simultaneously without losing attention to detail
Equal Opportunity
rednote is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic.